Post by Jesse Garcia, CPA

If your point of sale system (Square, Housecall Pro) maps to QuickBooks, you need to look at how it's actually doing that. If your accountant didn't set yours up, there's a 99% chance it's wrong. And given what I'm seeing from other "accountants" out there, even if they did there's still a high likelihood it's incorrect. Here's what I see almost every time: Revenue posting to one generic "sales" account instead of being broken out by service line. Sales tax being bundled into revenue. Processing fees? No idea where those are. AR and or payments to deposit is usually a disaster too. Typically something like invoices that get marked paid in the POS but never closing out in QBO. The owner looks at their P&L, sees the revenue number, and feels good. Meanwhile their margins are unreadable, their sales tax liability is wrong, their AR is a mess, and their financials don't tie to reality. The integration is not something you can set and forget. It needs to be reviewed and mapped intentionally when you first connect it, then double-checked every quarter. If you've never looked at how your POS is mapping to QBO, today is the day.