Studio & Client Operations Coordinator

Role: Studio and Client Operations Coordinator

Job Type: Contractor with USD payment - Full-time - Remote

About the Role

Our client is seeking an organized, detail-driven coordinator to manage the operational backbone of our design studio. You will keep our project files, vendor orders, and client communications running smoothly, so our designers can focus on the work itself.

Responsibilities

• Organize and maintain studio files, project documentation, and client records

• Manage and respond to day-to-day studio email correspondence

• Place, track, and follow up on furniture, material, and vendor orders

• Send clients regular (weekly or biweekly) written project status updates

• Coordinate with vendors and contractors on delivery timelines and issues

• Maintain an accurate, up-to-date project tracker across all active jobs

• Prepare and send client invoices, and track payment status

Qualifications

• 2+ years in an operations, executive assistant, or studio/project coordinator role

• Excellent written and verbal communication skills in english

• Highly organized with strong follow-through and attention to detail

• Comfortable with project management tools, order tracking, and spreadsheets

• Knowledgeable in QuickBooks for invoicing and payment tracking

• Discretion with confidential client and financial information

Nice to Have

• Experience with design or furniture vendor ordering platforms

• Familiarity with luxury residential or hospitality client expectations