Invoicing Officer

In Materialise’s Staff department, we believe that meaningful impact starts with people and their expertise. If you’re passionate about shaping a strong, effective, and forward-looking organization, you’ll love being a part of this team. Through the knowledge and dedication of these teams, we’re creating value every day and building the foundation for long-term success.

What You Will Do

• Prepare customer invoices and credit notes accurately and within agreed deadlines, ensuring compliance with billing instructions, contracts, company policies, and applicable tax regulations
• Validate billing details, customer master data, tax treatment, payment terms, and supporting documents before invoice issuance
• Submit invoices and credit notes through customer invoicing platforms and e-invoicing networks, monitor submission status, and resolve any rejected or failed submissions until customer acceptance
• Liaise with internal stakeholders and external customers to clarify billing issues, obtain missing information, and support timely invoice processing
• Support month-end closing by ensuring invoices and credit notes are issued accurately, completely, and within the required accounting period and Finance deadlines
• Identify opportunities to improve invoice quality, simplify processes, and increase operational efficiency

Your profile

• Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• Minimum 2 years of experience in invoicing, billing, finance operations, order administration, or a related administrative role
• Good understanding of the invoice lifecycle and basic accounting principles
• Strong attention to detail, accuracy, problem-solving, and organizational skills
• Ability to prioritize workload and meet deadlines, especially during month-end closing
• Good written and spoken English
• Experience with ERP systems such as Microsoft Dynamics 365, SAP, Oracle, or similar is an advantage
• Experience with customer invoicing portals or e-invoicing solutions is an advantage

What’s Waiting For You

Work that matters

The technology we build at Materialise pushes the boundaries. You’ll find pride in building something that matters, whether you designed it, printed it, or shipped it. No matter your role, we unlock new possibilities to build a better and healthier world every day.

At Materialise, we expect you to think about the customer, not just the task. You push for better solutions and care about the difference your work makes.

A people-centered space

When you join Materialise, you join a group of colleagues invested in you, not just your work. From your own team to a department across the world, you’ll find a sense of belonging with people who help without being asked, challenge you, and have your back.

At the same time, we expect you to invest in the people around you — not just your own work — to make the group stronger than the sum of its parts.

An environment of trust

As a company of innovators, we know how crucial autonomy is in your work. When we hire you, we trust in your expertise, giving you space to organize your tasks, work flexibly, and make your own calls.

At Materialise, we expect you to deliver on that trust and keep your commitments.

A career ready to build

When you see opportunities for your career to grow at Materialise, we encourage you to go for them. People shape a fulfilling career at their own pace here.

At Materialise, we expect you to take initiative in your own development. Don’t wait for someone else to plan your career. Step into the space and make it count.

Make a difference in our Staff department.