Office Assistant

Job title: Office Assistant

About the Opportunity: We're looking for a friendly, organized, and proactive Office Assistant who enjoys creating a welcoming and well-run workplace. In this role, you'll be the face of our office, supporting visitors and employees while helping keep daily operations running smoothly. If you're someone who takes initiative, enjoys helping others, and thrives in a dynamic office environment, we'd love to hear from you. Apply today and become an important part of our team!

Location: Warsaw, al. Jerozolimskie 142B – 5 days per week on-site presence required.

Please note that this role requires a candidate to be a holder of work permit & residency in Poland.

What you will do:

Front Office – Reception Responsibilities:

• Greet and assist visitors in a professional and friendly manner.
• Manage incoming and outgoing correspondence and parcels.
• Oversee the distribution and tracking of office entry cards.
• Answer and direct incoming phone calls.
• Monitor office premises and coordinate with building management as needed.

Administrative Support for the ADC PL Office:

• Maintain office supplies and refreshments, including fruit and beverages.
• Coordinate conference room bookings and provide meeting support (e.g., setting up, clearing tables, and ensuring availability of beverages and snacks).
• Ensure cleanliness and order in all conference rooms and encourage adherence to office tidiness standards.
• Report office maintenance issues and technical problems to West Station II administration team.
• Provide ad hoc administrative support based on the needs of the administration team.

What you need for success:

• Strong organizational skills and a keen eye for detail.
• Previous experience in an office, administrative, or customer-facing role would be an advantage.
• Availability to work on-site, full-time (40 hours per week).
• A friendly, professional, and support-oriented approach to communication.
• Fluency in Polish and good working proficiency in English.
• A proactive mindset and a willingness to support others.
• The ability to manage multiple priorities and stay organized in a fast-paced environment.
• Confidence using Microsoft Office applications, particularly Outlook, Excel, and PowerPoint.

What we can offer you:

• Friendly team and a supportive work environment
• Employment contract
• One-time allowance for home office setup
• Monthly lunch card worth 320 PLN
• Annual performance-based bonus
• Life insurance and private medical care (Luxmed VIP package with dental coverage)
• Pension Plan (PPE) and Employee Assistance Program
• Multicafeteria benefits (e.g., sport card, cinema tickets)
• Access to LinkedIn Learning with a wide range of training courses
• Online language learning via eTutor
• Access to Empik Go – audiobooks & ebooks platform

Total Rewards:

The gross monthly base salary range for this position is 6 000 PLN – 7 500 PLN. In addition, employees may be eligible for an annual performance-based bonus of up to 8% of annual gross base salary, in accordance with the Company’s bonus policy. Compensation within the range will be determined based on objective criteria such as relevant skills, experience, and qualifications.

Ascensia Diabetes Care Poland offers a wide range of benefits, including medical care, dental care, life insurance, private pension plan (PPE), lunch card and more.

Interview Process:

Initial Interview with Talent Acquisition Partner – an introduction to the role and a discussion of your background and experience.

Team Interviews – meet the hiring manager and key team members to review your experience, approach, and ways of working.

Decision and Offer – we will share next steps, provide full details, and answer any questions you may have.

TO ALL RECRUITMENT AGENCIES: Ascensia does not accept unsolicited third-party resumes.

Building an Inclusive Culture: We are a company that brings varying backgrounds, ideas, and points of view to inventing on behalf of all customers. Our diverse perspectives are enriched by many dimensions, including race, ethnicity, gender, age, physical and mental ability, sexual orientation, religious beliefs, culture, language, and education, as well as professional and life experience. We are committed to diversity, equity, and inclusion, and leveraging our unique perspectives to scale our impact and growth.