Executive Assistant

The Executive Assistant will provide secretarial and administrative support as required

Main responsibilities:

• Prepare attorneys' correspondence, and other legal documents as requested
• Ability to appropriately draft information on behalf of the timekeeper with little or no direction
• Manage attorneys' calendars
• Schedule and organize complex activities such as meetings, travel, and seminars
• Update and proof visual presentations
• Organize and prioritize large volumes of email and phone calls
• Respond to regularly occurring requests for information
• Type general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar making appropriate changes
• Volunteers to assist others in practice groups and office. Works harmoniously in a team environment and fosters team spirit
• Share information and expertise readily with staff members at all levels

Skills and experience:

• High School Diploma or equivalent; secretarial Degree preferred
• A large amount of legal secretarial experience; work experience in a legal or professional services environment
• A minimum of Intermediate knowledge of Word, Excel, and PowerPoint
• Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
• Very able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
• Can work independently prioritizing work and meeting deadlines
• Knowledge of marketing resources and relevant materials
• Excellent English verbal and written communication skills
• Actively pursues opportunities for self-development/collaboration
• Understands Firm structure and available resources
• Looks for ways to improve processes and/or procedures
• Some analytical ability is required to find solutions to various administrative problems and prioritize workloads