Job Purpose
Provide comprehensive administrative and executive support to senior leadership by managing schedules, coordinating meetings, handling confidential correspondence, preparing reports and presentations, and ensuring the efficient execution of day-to-day executive office operations.
Key Responsibilities
- Manage the executive's calendar, appointments, and daily schedule.
- Coordinate internal and external meetings, including preparing agendas, meeting materials, and recording minutes.
- Prepare, review, and distribute correspondence, reports, presentations, and other executive documents.
- Screen, prioritize, and manage incoming communications, ensuring timely responses and follow-up.
- Maintain confidential records, files, and documentation in accordance with organizational policies.
- Coordinate with internal departments and external stakeholders to facilitate effective communication and collaboration.
- Arrange business travel, including flight bookings, accommodation, transportation, and travel itineraries.
- Track action items and follow up on assignments to ensure timely completion.
- Welcome visitors, clients, and senior officials, ensuring a professional experience.
- Support executive projects and special initiatives as assigned.
- Maintain strict confidentiality when handling sensitive information.
- Identify opportunities to improve administrative processes and office efficiency.
Qualifications & Experience
- Bachelor's degree in Business Administration, Public Administration, Office Management, or a related field.
- 2–4 years of experience in executive secretarial or executive administrative support roles.
- Experience supporting senior executives or C-level leadership is preferred.
Knowledge & Skills
- Excellent organizational and time management skills.
- Strong written and verbal communication skills in both Arabic and English.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent business writing and document preparation skills.
- Strong meeting coordination and minute-taking abilities.
- Ability to prioritize multiple tasks and work under pressure.
- High level of professionalism, discretion, and confidentiality.
- Strong interpersonal and stakeholder management skills.
- Excellent attention to detail and problem-solving abilities.