Main purpose of job:
To support the smooth running of the Office of His Majesty’s Trade Commissioner for South Asia/Deputy High Commissioner, and British Deputy High Commission more widely. Support the wider team as necessary.
We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.
Roles and responsibilities / what will the jobholder be expected to achieve:
Office of His Majesty’s Trade Commissioner (HMTC) for South Asia/Deputy High Commissioner (DHC):
- Accounting: Ensure all bills for travel, entertainment, etc are paid and accounted for and that payments are reconciled on the accounting system HERA.
- Make all arrangements for travel and accommodation and ensure that relevant forms are completed.
- Maintain database of contacts (Heads of Missions, Ministers, Social Contacts and other contacts) and events guest lists.
- Issue Invitations and maintain guest lists with RSVP follow up along with guest’s dietary requirements. Respond to all RSVP emails and queries received. Regret/Forward invitations to respective teams for onward action.
- Work closely with HMTC’s Residence Manager, including overseeing preparations for reception, dinners and other high-profile events.
- Manage HMTC and DHC inboxes, filters daily emails/posts and assign to team members.
- Provide cover for EA to DHC/HMTC during absences.
Operational and office-wide support:
- Provide secretariat key BDHC committee e.g. Post Management Committee, Health & Safety Committee, Security Committee and other ad doc governance. This work will report into the Deputy Head of Mission (DHM).
- Work with the Deputy Head Strategy, providing coordination and support across data initiatives—shaping asks, engaging teams, building capability, and maintaining network feedback. Providing cover if appropriate.
- Support DHM team the BDHC office moves in 2027, shaping the UK’s presence in Mumbai.
- Monitor and stock stationary, printing material and IT requirements at the office and Residence.
- Provide other admin assistance as required.
Last date to apply for the role is 21 July'26 by 23:55 IST.