Senior Manager of Fleet Management

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Job Summary

Pay Rate

Non -Rep Pay Band N10

$168,682.00 /annually (min) - $255,553.00/annually (max)

Note : The negotiable salary offer will be between $168,682.00/annually - $206,753.46/annually, commensurate with education and experience.

Reports To

A ssistant Chief Maintenance Officer

Current Assignment

San Francisco Bay Area Rapid Transit (BART) is seeking an innovative, collaborative, and results-oriented fleet management professional for the position of Senior Manager of Fleet Management. Reporting to the Assistant Chief Maintenance Officer of Maintenance & Engineering, this position provides strategic and operational leadership for BART's Non-Revenue Vehicle & Equipment (NRVE) program, ensuring the safe, reliable, and efficient operation of the District's diverse fleet and specialized maintenance equipment.

This Senior Manager oversees the maintenance and lifecycle management of more than 733 non-revenue vehicles, 350+ pieces of specialized equipment, and 1,100+ fleet assets that support the mobility, maintenance, and emergency response needs of more than 30 departments across the District. Leading a team of approximately 40 employees, the successful candidate will foster a culture of safety, accountability, continuous improvement, and exceptional customer service. Key responsibilities include directing preventive maintenance, diagnostics, repairs, modifications, and regulatory inspections to maximize fleet reliability and availability. The Senior Manager oversees vehicle management policies and regulatory compliance programs, including the District's Employee Pull Notice and Commercial Driver programs, manages the bulk fuel program and related contracts, oversees procurement activities that support critical fleet operations, and ensures timely acquisition of parts and services to minimize equipment downtime.

This position plays a critical role in advancing BART's strategic initiatives by leading the NRVE Shop's progress toward ISO 9001:2015 compliance and future certification, implementing fleet management best practices, and partnering with Asset Management and Sustainability to execute a 15-year electric vehicle (EV) fleet replacement strategy and expand EV charging infrastructure in support of California's clean transportation goals.

Qualifications

The most qualified candidate for this position will have highly developed competencies beyond the minimum qualifications in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Proven leadership of large, complex fleet maintenance and operations programs .
• Experience leading and developing diverse, high-performing teams while fostering a culture of safety, accountability, and operational excellence .
• Oversight of railroad fleet maintenance, or the maintenance of comparable heavy equipment and specialized fleet assets in a complex operational environment.
• Fleet operations experience within a public agency, public transit organization, or similarly complex operational environment.
• Comprehensive knowledge of fleet maintenance, vehicle lifecycle management, and asset management principles.
• Knowledge of applicable regulatory requirements, safety standards, and fleet management best practices.
• Experience with procurement, contract administration, vendor management, and budget oversight.
• Strategic planning, process improvement, and implementation of quality management initiatives, including continuous improvement methodologies.
• Strong collaboration, communication, and relationship-building skills with the ability to effectively partner with internal stakeholders, contractors, and external agencies.

As a key operational leader, the Senior Manager is expected to provide 24/7 on-call support for fleet and shop operations, coordinate emergency response activities during critical incidents, and work varying hours or schedules as operational needs require.

Application and Selection Process

A ll applicants must apply online at www.bart.gov/jobs . Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.

Applicants may attach a resume to provide supplemental information; however, the resume does not substitute for completing the application form in its entirety. Only information included in the application at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application materials must be submitted by the closing date and time listed on the job announcement. Applications received after the closing deadline will not be considered.

Applicants who require assistance with the online application process may contact the Talent Acquisition Division at (510) 464-6112 or [email protected] .

The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview.

All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States.

Pre-employment processing will include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

Examples of Duties

• Directs and manages the daily administration and operations of the fleet management division, including planning, organizing, staffing, and implementing the Districtwide Vehicle Use Policy, which ensures that all District-owned vehicles and private or rental vehicles authorized for use on District business are operated in accordance with all state and local laws.
• Oversees the administration of the District’s EPN program; oversees the coordination of information between the District and DMV; oversees the administration of third-party systems designed for monitoring driver’s license information and generating motor vehicle reports.
• Prepares written reports and correspondence relating to the fleet management division for senior management, customer departments, business contracts, the general manager, and the board of directors.
• Develops and prepares bid specifications for vehicles and equipment for all District departments.
• Assesses funding availability, vehicle and equipment condition, and the vehicle and equipment needs of various users to formulate recommendations for replacements.
• Administers the acquisition of vehicles and equipment, including alternative fueled ones, disposal of obsolete and surplus vehicles and equipment.
• Conducts utilization and evaluation studies of the condition of the fleet on an ongoing basis.
• Manages and monitors the acquisition and disposal of all District Non-Revenue Fleet vehicles and equipment.
• Assists in the management, development, and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
• Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.
• Monitors developments and legislation related to assigned area of responsibility; evaluates impact upon district operations; recommends and implements equipment, practice, and procedural improvements.
• Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Participates in the development and administration of the division's annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments.
• Serves as the liaison for the Fleet Management Division with other divisions, departments and outside agencies; negotiates and resolves sensitive and controversial issues.
• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to track and structures maintenance programs, policies and procedures as appropriate.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of way and facilities repair and maintenance.

Education

Minimum Qualifications

Bachelor’s degree in facilities management, public administration, business administration, or a related field from an accredited college or university.

Experience

Five (5) years of (full-time) professional verifiable experience in fleet management or related experience which must include at least two (2) years of management level responsibilities.

Substitution

Additional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge And Skills

Knowledge of:

• Operational characteristics, services, and activities of comprehensive automotive and equipment maintenance program
• The principles of fleet management and vehicle maintenance for a wide variety of vehicles and equipment
• Techniques used for researching, analyzing and determining equipment needs and utilization
• Administrations, budgeting, and personnel management
• Bid specifications for acquisition of vehicles and equipment
• Applicable laws, regulations, codes, policies, and procedures related to fleet administration and operation
• Funding constraints and regulations as they apply to BART or similar agencies
• Principles and practices of procurement, purchasing, ordering and requisitioning
• Principles and practices of budget preparation and administration
• Principles of supervision, training, and performance evaluation
• Related Federal, State and local laws, codes and regulations
• Principles and practices of industrial safety policies and procedures.

Skill In

• Planning, organizing, administering, and evaluating staff performance and the work product for the fleet management division
• Planning, organizing, and implementing cost effective programs for fleet operations
• Analyzing, planning, and making recommendations regarding District fleet operational and vehicle replacement budgets
• Responding rapidly to handle non-standard service requirements
• Understanding, interpreting, and administering applicable federal, state and local laws, regulations, and policies including those related to health and safety
• Preparing, maintaining and using computer software programs to maintain records, reports and correspondence
• Communicating effectively with subordinate staff, co-workers, senior management, customer department representatives, vendors, and members of the board of directors
• Using problem solving techniques to avoid or resolve fleet maintenance issues
• Implementing techniques used for researching, analyzing and determining equipment needs and utilization
• Selecting, supervising, training and evaluating staff
• Participating in the development and administration of division goals, objectives and procedures
• Interpreting and applying Federal, State and local policies, laws and regulations
• Establishing and maintaining effective working relationships with those contacted in the course of work

Equal Employment Opportunity GroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at [email protected] .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .