Accounts Payable Specialist

Accounts Payable Specialist (Full‑Time, In‑Office Position)

Location: Orlando, FL

Schedule: Full‑Time, Onsite Only

Reports To: Accounting Manager

Position Overview

We are seeking a highly reliable and detail‑oriented Accounts Payable Specialist to join our accounting team. This is a full‑time, in‑house position (not remote) responsible for processing vendor invoices, performing three‑way matching, maintaining accurate AP records, and supporting internal teams with PO‑related discrepancies. The AP Specialist will work directly with and report to the Accounting Manager. Payments are handled by the Accounting Manager; this role focuses on processing and accuracy. Experience in Constructing Accounting is a must.

Key Responsibilities

· Receive, review, and process vendor invoices with a high level of accuracy.

· Perform three‑way matching by verifying invoices against purchase orders and packing slips.

· Enter and post invoices into our Accounting Software - Jonas Enterprise, ensuring correct job coding and GL allocation.

· Communicate with vendors to resolve discrepancies, request missing documents, or clarify invoice details.

· Communicate internally with project managers, supervisors, and purchasing staff when PO changes or receiving issues cause mismatches.

· Serve as backup for issuing Purchase Orders when the primary PO administrator is unavailable.

· Maintain and update vendor records, including W‑9 collection and compliance documentation.

· Reconcile vendor statements to ensure all invoices are received and posted.

· Assist the Accounting Manager with AP aging reports, accruals, and audit requests.

· Maintain organized digital and physical AP files for audit readiness.

· Collaborate with internal departments to ensure accurate and timely AP workflow.

Skills & Qualifications

· Strong reliability, accountability, and follow‑through.

· Advanced computer proficiency, including navigating accounting systems and digital filing.

· High proficiency in Microsoft Word and Excel.

· Excellent internal and vendor communication skills.

· Exceptional attention to detail with the ability to identify discrepancies and documentation gaps.

· Strong problem‑solving skills, especially when dealing with PO changes or receiving errors.

· Highly organized with the ability to manage high volumes of invoices and deadlines.

· Effective time‑management skills to support daily processing and month‑end close.

· Adaptability to changing priorities and evolving internal processes.

· Ability to work collaboratively with the Accounting Manager and other departments.

· Professionalism and discretion when handling financial information.

· Must be able to work onsite daily; this is not a remote or hybrid position.

Physical Requirements & Work Environment

· To perform the essential functions of this position successfully, an individual must be able to perform the duties described above with or without reasonable accommodation.

· Physical Requirements

· Ability to remain in a stationary position for extended periods while working at a computer workstation.

· Ability to frequently operate a computer, keyboard, telephone, copier, scanner, and other standard office equipment.

· Ability to communicate effectively with vendors, employees, and management in person, by telephone, and through written correspondence.

· Ability to occasionally move files, documents, office supplies, and records weighing up to 20 pounds.

· Ability to review and process detailed financial information accurately and efficiently.

Work Environment

· This position is primarily performed in a professional office environment.

· Regular use of computers, accounting software, telephones, and other office equipment is required.

· The noise level in the work environment is typically moderate.

· This is an onsite position and requires regular attendance at the Orlando office.

Equal Employment Opportunity Statement

· McDonald Air & Sheet Metal, Inc. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable federal, state, or local law.

Email resume to: [email protected] (no phone calls)

Pay: $24.50 - $28.00 per hour

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Application Question(s):

• Must be authorized to work in the U.S.
• Must pass pre-employment drug screen

Experience:

• AP - Construction Industry: 3 years (Required)

Ability to Commute:

• Orlando, FL 32808 (Required)

Work Location: In person