We’re Hiring: Sr. Executive - TA Operations | Contract Role | Gurugram
Please Note: We are currently hiring for this role on a contractual basis. Candidates comfortable with contract employment are encouraged to apply.
As part of our TA Operations (Scheduling & Coordination Team), you will play a critical role in managing end-to-end interview scheduling and ensuring a smooth experience for both candidates and hiring teams.
Please Note: This is a Contractual Role.
Interview Coordination
- Manage end-to-end interview scheduling across multiple rounds (HR, Technical, Business)
- Coordinate with candidates and panelists to align availability efficiently
- Ensure timely interview scheduling by confirming interview requests within defined process expectations from initiation.
- Maintain high process accuracy by minimizing scheduling errors across all interview coordination activities.
Calendar Management
- Handle complex calendar scheduling across multiple stakeholders
- Resolve conflicts, overlaps, and last-minute changes proactively
- Ensure the interview scheduling cycle is completed efficiently from candidate availability to final confirmation of interview slots.
Stakeholder Engagement
- Work closely with recruiters, hiring managers, and interview panels
- Ensure timely communication and alignment on interview plans
Candidate & Stakeholder Communication
- Share interview invites, confirmations, and instructions
- Ensure a smooth, professional, and engaging candidate experience
- Minimize interview no-show instances through proactive coordination and effective communication with candidates and interviewers.
Logistics Management
- Set up virtual interview links / meeting rooms
- Ensure all logistical arrangements are in place prior to interviews
- Maintain a low rescheduling rate by minimizing coordination gaps and process inefficiencies.
Tracking & Reporting
- Maintain accurate updates in ATS and internal trackers
- Monitor scheduling SLAs and support process adherence
Offer Management
- Drive strong offer acceptance by ensuring seamless management of documentation and logistics, with any deviations proactively flagged and addressed in collaboration with recruiters.
- Ensure timely completion of offer approvals from initiation through to final sign-off.