At Immobel, we have been reimagining urban spaces since 1863. As a leading listed real estate developer in Belgium, we create high-quality, mixed-use real estate projects built to last. With an impressive portfolio spanningacross Belgium, Luxembourg, Poland, France, Spain and Germany, we are actively shaping the cities of tomorrow - and we would love for you to be part of that journey.
As Paralegal & Sales Administration Officer, you will be the trusted right hand of the Chief Legal Officer while supporting the Legal team in paralegal, legal-administrative and residential sales administration matters. You will act as a key link between Legal, Sales, Finance, Development, notaries, clients and external stakeholders.
What You'll Be Doing
- Support the Chief Legal Officer in daily organization, including calendar management, meetings, travel, correspondence and follow-up of priorities.
- Assist the Legal team with purchase and sale documentation, powers of attorney, notarial documents and data rooms.
- Support legal formalities and corporate housekeeping, including company documents, registers, publications and UBO-related follow-up.
- Coordinate residential sales administration from compromise to deed, in close collaboration with Sales, notaries, clients and internal teams.
- Keep CRM and sales data accurate and up to date, including sales prices, commissions, compromises, deeds and sales volumes.
- Prepare clear reports and commercial figures for management and ensure reliable data quality.
- Monitor deadlines, identify missing or inconsistent information and ensure timely follow-up with the right stakeholders.
- Contribute to efficient document management and continuous process improvement within Legal and Sales Administration.
What We're Looking For
- Bachelor degree in Legal Practice, Office Management, Executive Support or equivalent through experience.
- Minimum 3 to 5 years of experience in a legal assistant, paralegal, executive assistant or sales administration role.
- Experience in real estate, notarial practice, corporate legal services or project development is a strong asset.
- Fluent in Dutch and French, with a good command of English, both written and spoken.
- Highly organized, accurate, discreet and able to manage several priorities at the same time.
- Proactive, hands-on and autonomous, with strong communication skills and a service-minded attitude.
- Proficient in MS Office and comfortable working with CRM systems, document management tools and digital processes.
Why Join Us?
- A varied and high-impact hybrid role within a leading listed real estate developer.
- Direct collaboration with the Chief Legal Officer and an experienced Legal team.
- Close cooperation with Sales, Finance, Development and external professional partners.
- A professional, international environment with room for growth and development.
- A competitive salary package with attractive benefits.
Ready to make a difference? Send your CV and cover letter to [email protected] with reference "paralegal & sales administration officer".