Provide efficient personal assistance and correspondence support to the department head, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
Act as first point of contact for both internal and external parties who wish to contact or meet the department head and screen the requests to ensure those with important reasons are given priority.
Prepare and compile papers/documentation, including project and department related reports and documents, for the dept head, ensuring they are completed and prepared in time for meetings and discussions.
Make travel arrangements, including negotiation for ticketing, transportation and accommodation, in a cost-effective way, ensuring best use of time.
Maintain records/files, replenish stationery and arrange servicing of office equipment to ensure the department can function effectively.
Provide office facilities and related administrative support to project teams or consultants working on projects for limited durations.
Arrange meetings called by the department head and prepare minutes as required.
Qualifications & Experience:
Bachelor’s degree of commerce, business administration or its equivalent