Document Specialist (Evening/Weekends)

About Us

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

We are currently seeking a Document Specialist to join our Document Production Department for an afternoon/evening remote position supporting our Toronto, Calgary, and Vancouver offices. While this position is remote, the candidate must be able to travel to one of our offices (Toronto, Calgary, Vancouver) as you may be required to come into the office based on business needs. The ideal candidate will demonstrate strong interpersonal skills, initiative, and the ability to work both independently with minimal supervision and collaboratively within a team environment.

The successful candidate will be responsible for:

• Correcting/Formatting corrupted documents.
• Troubleshooting technical issues with documents.
• Revising documents as per professionals' mark-ups.
• Blacklining using Litera and/or Word Compare.
• Converting documents from various versions to Word using styles and cross-references.
• Converting PDFs to Word with proper formatting (if requested) as well as conversions to PDF from Word, Excel, etc.
• Manipulation of PDF documents (redacting, reducing size, adding text, etc.).
• Knowledge of mail merge.
• Working within Excel/PowerPoint documents.
• Creating org charts (using Jigsaw, Visio or PowerPoint).
• Document assembly (Motion Records, BOAs, Factums, etc.)
• Compiling closing books using Closing Folders.
• Transcribing documents including letters, memos, and correspondence or copy-typing handwritten notes.
• Coding documents in Ipro Eclipse.
• Providing support to lawyers, articling students, law clerks and staff as required and requested.

The successful candidate must have the following education, experience and/or demonstrated skills:

• A minimum of 5 years as a document specialist in a similar environment.
• Advanced computer skills in Microsoft Word, Excel, PowerPoint, Visio, Kofax, Adobe Pro, iPro Eclipse, Litera, DocXTools, Internet applications and digital dictation software.
• Knowledge of Jigsaw, an asset.
• Strong administrative and organizational skills as well as above average attention to detail.
• Ability to work under pressure, be flexible and adapt to changing situations easily.
• Ability to work well with all types of personalities and levels of responsibility.
• Ability to manage multiple priorities, meet deadlines and exhibit sound judgment.
• Exceptional communication skills.
• Excellent interpersonal skills and very customer-service oriented.
• Ability to take initiative, work with minimal supervision as well as work as part of a team.

Employment Type: Permanent, Full-Time

Salary: $70,000 - $80,000 Annually (Commensurate with experience)

Hours:

• Thursday: 3:00 PM – 9:30 PM
• Friday: 3:00 PM – 9:30 PM
• Saturday: 8:30 AM – 7:00 PM
• Sunday: 8:00 AM – 4:00 PM
• Monday: 3:00 PM – 10:00 PM

While this position is remote, the candidate must live in a city where they can commute to where we have an office (Toronto, Calgary, Vancouver) as you may be required to come into the office based on business needs.

What we offer:

• Competitive compensation + Extended Health & Dental Care.
• RRSP Matching Program.
• Education/tuition allowance.
• Fitness Reimbursement Program.
• Diversity and Inclusion Centric Culture.
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific).
• Employee referral bonus.

Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs.

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purpose.