Personal Assistant

Be Part of a Legacy Bigger Than the Game

At Al-Qadsiah Club we create more than teams! We’re crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.

This is more than just a job! It’s an opportunity to be part of something larger than yourself. At Al-Qadsiah, you’ll play a key role in shaping our legacy, contributing to the nation’s sports vision, and making history every step of the way.

Position: Personal Assistant to HR Director (HRD)

Location: Al-Qadsiah Club, Khobar, Saudi Arabia

Reports to: HR Director

Overview:

Al-Qadsiah Club is seeking a highly organized, proactive, and detail-oriented Personal Assistant to the HR Director (HRD) to provide comprehensive administrative and operational support to the HR Director’s Office. The successful candidate will be responsible for managing documentation, workflow approvals, reports, scheduling, HR coordination, and administrative tasks while ensuring efficiency, confidentiality, and smooth day-to-day operations.

Key Responsibilities:

Executive & Administrative Support:

· Provide comprehensive administrative and secretarial support to the HR Director.

· Manage calendars, appointments, meetings, and travel arrangements when required.

· Coordinate internal and external communications on behalf of the HR Director.

· Prepare meeting agendas, minutes of meetings, and follow up on action items.

· Coordinate meetings and events

Documentation Management:

· Maintain and organize confidential HR documents, records, and correspondence.

· Ensure all documentation is properly filed, tracked, and updated in an accurate and timely manner.

· Prepare official letters, memos, presentations, and HR-related documentation.

· Manage and maintain document control systems for the HR Director’s Office.

Workflow & Approval Management:

· Coordinate and monitor workflow approvals related to HR processes and departmental activities.

· Follow up on pending approvals and ensure timely completion of tasks and submissions.

· Liaise with internal stakeholders to ensure smooth processing of approvals and documentation.

· Maintain proper records of approvals and workflow status.

Reporting & Data Management:

· Prepare periodic HR and administrative reports for the HR Director.

· Collect, organize, and analyze data to support decision-making and operational efficiency.

· Maintain accurate records and generate reports using Microsoft Excel, Power BI or other, including trackers, dashboards, and reports.

· Support in preparing presentations and management reports as required.

HR Coordination & Support:

· Assist in coordinating HR activities and follow up on HR-related matters.

· Support onboarding, employee documentation, and HR administrative activities when required.

· Coordinate with HR team members to ensure smooth communication and execution of HR processes.

· Maintain confidentiality of sensitive employee and organizational information.

Continuous Improvement:

· Identify opportunities to improve administrative workflows and reporting efficiency.

· Recommend process improvements to support the HR Director’s Office.

· Participate in training and development activities to enhance skills and performance.

Requirements

Qualifications:

· Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.

· Experience: Minimum of 3–5 years of experience as a Personal Assistant, Executive Secretary, or Administrative Assistant, preferably supporting senior management or HR leadership.

· HR Background: Previous experience or exposure to Human Resources functions is highly preferred.

Skills:

· Strong organizational and multitasking abilities.

· Excellent documentation and document management skills.

· Experience in workflow approvals and administrative coordination.

· Strong reporting and analytical skills.

· Advanced proficiency in Microsoft Excel and Microsoft Office Suite.

· Excellent verbal and written communication skills in English and Arabic.

· High attention to detail and ability to maintain confidentiality.

· Ability to work under pressure and manage multiple priorities effectively.

· Professional demeanor and strong interpersonal skills.

· Experience with HR systems and ERP platforms is an advantage.

· Experience and comfortable working in a multicultural environment

Benefits

Why Join Al-Qadsiah?

• Be Part of the Legacy: Join a club that’s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.

• Experience the Culture: Thrive in an environment that values quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony. This is the Qadsiah Way.