Administrative Associate 2 (Temporary)

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University’s School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine, as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services, and medical education.

At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.

Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.

For more information on our department, please see our website: https://med.stanford.edu/anesthesia.html

• Work Arrangement: Hybrid
• Work Location: Palo Alto, CA 94304
• Work Schedule: Monday through Friday, 8 a.m. to 5:00 p.m.
• Work Arrangement: Monday, Tuesday, and Wednesday, on-site, and Thursday and Friday, WFH

Key Responsibilities

Human Subject Payments

• Process payments for human subjects participating in research studies, ensuring full compliance with institutional and departmental policies, as well as ethical guidelines.
• Maintain accurate, organized, and confidential records of participant payments and all related documentation.

Order Processing

• Process and track orders for research supplies and materials, ensuring timely procurement while adhering to budgetary guidelines and constraints.
• Collaborate with vendors and internal departments to resolve any order-related issues in a timely and efficient manner.

Invoice Management

• Review, process, and track invoices related to research activities, ensuring accuracy and prompt payment.
• Work closely with the finance administrative lead to reconcile discrepancies and maintain well-organized financial records.

Follow-Up and Tracking

• Monitor the status of orders and payments, providing regular updates to the finance and administrative lead and proactively addressing any delays or issues.
• Utilize current tracking systems to ensure timely follow-up on outstanding payments and orders.

Travel Arrangements

• Coordinate travel logistics for research team members, including booking flights, accommodations, and transportation in accordance with university policies and guidelines.

Education (Desired):

High school diploma and three years of administrative experience, or a combination of education and relevant experience.

Desired Qualifications: Experience processing and tracking payments, strong attention to detail, effective communication skills and tech-savvy

The expected pay range for this position is: $23.59–$29.44

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, and internal equity.

If interested, please send your resume to: https://app.smartsheet.com/b/form/019d68e1feaf75cfab46b8f5615586a3