About the Role:
We are seeking a highly organised, proactive and detail-oriented personnel to oversee and elevate administrative operations across our India offices (Mumbai & Delhi).
This role (renewable contract) plays a pivotal part in ensuring seamless day-to-day office management, enabling business activities, and enhancing workplace experience for employees and stakeholders.
Key Responsibilities
Office & Administrative Operations
- Lead daily office operations, including facilities management and administrative services (visitor access, pantry, cleaning, maintenance, utilities, insurance, access cards and office supplies)
- Manage procurement of admin-related services and corporate gifts
- Review and ensure timely payment of vendor invoices and submission to Finance
- Oversee budget control and inventory management for office supplies
- Attend weekly meetings of Table Space on office facilities / improvement
- Arrange office building access for Borouge visitors through Table Space portal.
Vendor & Contract Management
- Coordinate with Procurement and Legal teams on contract administration for HC&A/Marketing Department
- Manage vendor relationships, ensuring service quality, cost-effectiveness, and compliance
Business & Commercial Support
- Provide administrative support for the Sales team, including coordination of conferences, exhibitions, and business events
- Arrange travel logistics (flights, visas, accommodation, transportation) for business travellers
- Act as Sales & Mktg. coordinator for documentation and procurement-related processes.
Employee Engagement & Workplace Experience
- Support employee engagement initiatives such as wellness programmes, health screenings, and fitness memberships
- Contribute to creating a positive, efficient and engaging work environment
Office Projects & Compliance
- Support and develop business cases to justify office improvement initiatives including office upgrades and budgets
- Support onboarding matters include workspace planning, relocation etc.
- Assist in lease management, business licensing, and regulatory compliance
- Coordinate and support HSE initiatives and ensure adherence to workplace standards
About You
- 5–10 years experiences in administrative or office management roles within a multinational organisation
- Hands-on experience with SAP (e.g., invoice processing, documentation workflows)
- Strong proficiency in Microsoft Offices incl. Excel
- Excellent business writing and communication skills, with the ability to drive structured decision-making through robust business cases and management approval submissions
- Minimum 2 years’ experiences in managing travel bookings and visa applications
- Strong time management and prioritisation skills
- Effective stakeholder and vendor management
- High attention to detail and problem-solving ability
- Strong interpersonal skills with the ability to collaborate cross-functionally