Payroll & Benefits Administrator (Maternity Leave Contract - 18 Months)

Talent, Training, & Culture

Payroll & Benefits Administrator

(Maternity Leave Contract - 18 Months)

Version: 2026

Reports To : Sr. HR Manager, Internal Strategy

Works Closely With: Talent, Training, & Culture, Finance & Administration, Timecard Managers

Job Status: Full Time, Maternity Leave Contract, Salary

Work Hours: Monday to Friday, 9:00am-5:00pm

Work Location: Hybrid, on-site once a week, 115 Saulter Street

Contract Timeline: July 2026 - February 2028

Compensation: $68,000-$72,000 Annually, Dependant on Experience + Completion Bonus

About Real Food For Real Kids

Real Food for Real Kids (RFRK) is a growing company on a mission to make real food the standard rather than the exception.

A multiple award-winning company recognized for excellence and innovation, we’re a leading healthy catering company for child care centres, schools and camps. RFRK proudly serves nutritious meals and snacks to thousands of children throughout the Greater Toronto & Hamilton Area every day. We’re well poised for growth into new markets and planning for significant expansion over the coming years.

Our Talent, Training, and Culture team is looking for a fantastic person to join us as a Payroll & Benefits Administrator (Maternity Leave Contract). If you like the sound of us so far, keep reading to see if you have the experience and skills needed for this rewarding role!

The Position

The Payroll & Benefits Administrator is a detail-oriented, people-focused role responsible for biweekly payroll processing in Dayforce, ensuring compliance with policies, contracts, and legislation. This position also manages benefits administration, including enrollments and changes, while handling payroll adjustments, reconciliations, remittances, and the preparation of T4s and ROEs. Additionally, the role supports HR initiatives, joint health & safety tasks, and reporting, with responsibilities divided as approximately 45% payroll, 35% benefits, and 25% HR administration.

Key Responsibilities

Payroll Processing

• Ensure timely and accurate biweekly payroll processing in Dayforce
• Collect, input, verify, and process payroll data while maintaining compliance
• Manage hourly timesheets, time-off policies, and payroll-related inquiries
• Identify and resolve payroll discrepancies and recommend process improvements
• Maintain confidential payroll records and prepare for external audits
• Perform routine payroll reconciliations, internal audits, and year-end reporting (T4s, ROEs)
• Assist with month-end and year-end processes, including statistical reporting

Benefits & Employee Savings Plan Administration

• Administer employee health benefits, including enrollments, updates, and terminations
• Process plan changes (leaves, new dependents, salary adjustments) and maintain accurate records
• Conduct regular audits of benefits and savings plan contributions
• Oversee employee savings plans (RRSP, RESP, FHSA, DPSP), ensuring timely updates and compliance
• Provide plan details to new members and respond to inquiries
• Collaborate with the HR Manager on annual reviews for benefits and savings plans
• Track employee absences and communicate with employees regarding leave status, return-to-work procedures, and required documentation
• Assist with disability management and work accommodation plans

HR Administration & Support

• Maintain and update employee records, databases, and confidential documents
• Track HR data, run reports, and support analytics initiatives
• Draft employment-related documents and coordinate employee training (Dayforce, benefits, savings plans)
• Manage employee milestone tracking and updates
• Ensure hub, newsfeed and other employee communication channels are kept up-to-date and relevant with forms and policies related to payroll & benefits
• Stay up to date with HR and Employment Standards legislation
• Communicate and enforce company policies while fostering positive employee relations
• Support joint health & safety tasks, special HR projects, and internal/external company events
• Other tasks as assigned

About YouRequired Education & Experience

• College diploma, certification, or university degree in Human Resources or a related field
• Minimum 2 years of payroll processing experience
• Minimum 1 year of benefits administration experience
• Proficiency in MS Word, Excel, PowerPoint, Google Apps
• Experience with payroll, benefits, and HRIS software (Dayforce experience required)
• Strong understanding of payroll regulations and compliance
• PCP certification is an asset

Additional Skills

• Strong numerical aptitude and attention to detail
• Excellent verbal and written communication skills
• Effective time management and organizational abilities
• Self-directed with a structured approach to projects
• Ability to prioritize tasks and meet deadlines consistently
• Critical thinker with strong problem-solving and decision-making skills
• Proven ability to handle confidential and sensitive information with professionalism
• Inclusive mindset, fostering fair and balanced approaches to challenges
• Commitment to continuous improvement and process optimization

Role Specific Competencies

• Integrity
• Initiative
• Communication
• Accountability / Dependability
• Detail Orientation & Organization
• Critical Thinking

Working at RFRK comes with other perks too:

Benefits & Savings Programs

• Group Health Plan including $500 Health Spending Account
• Employee & Family Assistance Program
• Wellness Spending Account

Time Off

• Three weeks (15 days) of vacation
• 8 paid sick and wellness days per year

Continuous Growth

• $500 each year towards professional development
• Mentorship program

This position is being advertised because the role is currently vacant and requires staffing. As required under Ontario’s employment-standards regulations, this publicly advertised posting is for an existing vacancy. Interested applicants are welcome to submit their application for consideration.

To apply, please upload your résumé and cover letter, including salary expectations, explaining why you’d be a great fit for this role. If you meet almost all of the requirements and are not sure if you should apply, apply anyway! We may see something special in your application that sets you apart from the rest.

Real Food for Real Kids is an equal opportunity employer. We value diversity and inclusion in our workplace and at all levels of our organisation. We strongly encourage applications from diverse backgrounds and communities.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

No phone calls, emails or drop in visits, please. We’ll contact applicants who fit the bill, and invite them in for an interview.

We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.

Please note: As part of our recruitment process, we use automated tools and artificial intelligence technologies to assist with application review. These tools are used to support, not replace, the hiring team’s evaluation of your qualifications and fit for the role.

Thanks for your interest in Real Food for Real Kids!

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