ABOUT JUVIA'S PLACE
Juvia's Place is a dynamic, fast-growing beauty brand headquartered in Secaucus, NJ. Known for bold, high-quality cosmetics that celebrate diversity and self-expression, we operate across multiple channels including e-commerce, wholesale, and retail. We are looking for a detail-oriented Accounting Manager to join our Finance team and play a key role in supporting the financial health of the organization.
ROLE OVERVIEW
The Accounting Manager will oversee day-to-day accounting operations across accounts receivable, accounts payable, bank reconciliations, and financial reporting. This role requires a hands-on professional who is highly organized, comfortable working across multiple systems, and capable of managing competing priorities in a fast-paced environment.
KEY RESPONSIBILITIES
Accounts Receivable
- Invoice customers in the EDI system (SPS Commerce) and in Microsoft Dynamics – Business Central.
- Distribute AR Aging reports weekly after prior week's invoices have shipped and payments are applied.
- Partner with customer representatives to reconcile AR against customers' open statements.
- Follow up with customer reps to ensure timely payment to Juvia's Place.
- Provide supporting documentation (invoices, ASN transmissions, proof of delivery) for missing invoices, chargebacks, and short payments.
- Apply cash to customer accounts, including one-off smaller wholesale payments from Shopify.
Accounts Payable
- Manage vendor master records in Bill.com and NetSuite.
- Ensure all expense payables are accurately recorded.
- Record and reconcile all credit card transactions (Amex / Chase Ink) to prevent duplicate payments and maintain historical data.
- Record all PayPal expenses.
- Maintain and update the Freight-In tracker (Authentic Brokers and KPL).
- Issue 1099s at year-end.
- Maintain all supporting schedules for AP activity.
Bank Reconciliations
- Ensure all bank transactions for K&C and Juvia's Place are recorded (excluding inventory-related transactions).
- Reconcile all merchant accounts including Shopify, Shopify short pay, Afterpay, Amazon Central Pay, Gift Cards, and Facebook.
- Maintain all supporting schedules for bank and merchant reconciliations.
Financial Reporting & Other
- Reconcile dotcom (e-commerce) sales.
- Assist with month-end close journal entries and supporting documentation.
- Assist with month-end balance sheet reconciliations.
- Support sales tax filings as needed.
- Take on additional projects and tasks as assigned
QUALIFICATIONS
- Bachelor's degree in Accounting, Finance, or a related field.
- 6+ years of accounting experience, preferably in a wholesale, retail, or consumer goods environment.
- Hands-on experience with Microsoft Dynamics – Business Central and/or NetSuite strongly preferred.
- Experience with EDI systems (SPS Commerce or similar) is a plus.
- Proficiency with Bill.com, Shopify back-end reporting, and Afterpay reconciliation a plus.
- Strong Excel skills; comfortable managing and auditing large data sets.
- High attention to detail, strong organizational skills, and ability to meet deadlines.
- Proactive communicator who works well cross-functionally with sales, operations, and leadership.