Description
Admin Support Learnership
Manitou Southern Africa
GENERAL ACCOUNTABILITY:
With a direct report to the Financial Director, this position will provide administrative support to the VP MEA and the local teams in Dubai from South Africa.
DUTIES AND RESPONSIBILITIES:
Executive & Administrative Support
- Calendar & Meeting Management: Coordinate complex schedules, set up high-level meetings, and proactively manage agendas.
- Travel Coordination: Organize comprehensive international and domestic travel itineraries, including flights, accommodations, and visa processing.
- Expense Processing: Processing of monthly expenses for the VP MEA.
- Presentation & Document Support: Assist with formatting, polishing, and preparing high-quality presentations and various administrative documents.
Dubai Office Management
- Office Operations: Oversee the daily management, maintenance, and smooth running of the Dubai office.
- Financial Admin: Handle local invoice processing, tracking, and coordination with the finance department.
- Team Support: Provide general administrative assistance to the local Dubai team to ensure operational efficiency.
EDUCATION:
- Certificate or Diploma in business or related area required.
KNOWLEDGE:
- This position requires confidentiality, accuracy and the ability to manage significant information and numerous projects simultaneously.
- Must be a self-starter with the ability to receive direction from multiple stakeholders, prioritize tasks and perform in a matrix organizational structure
- Flexibility to quickly respond to stakeholder needs as required to provide fast response and solutions.
- Demonstrated record of achievement and ongoing growth in responsibility.
- Proven strong verbal, written and interpersonal communication skills.
- Proficient in all Microsoft Office and Google Suite applications.
- A positive, can do attitude
- Technical Skills: Proficient in Microsoft Office and Google Suite applications and standard expense/invoice management software.
- Organization: Exceptional time-management skills with a proven ability to prioritize tasks and meet tight deadlines.
- Communication: Fluent in English (both written and verbal) with strong interpersonal skills to interact with stakeholders at all levels. French speaking will be an advantage.
- Problem-Solving: A resourceful mindset with the ability to troubleshoot minor office network or administrative issues independently.