Office Manager

Introduction

At Zeidler Architecture, we believe that design has the power to shape experiences and transform communities. As a leading Canadian architectural practice with a legacy spanning over 70 years, we are known for delivering thoughtful, innovative, and enduring design solutions across sectors and geographies.

Rooted in a deep commitment to collaboration, design excellence, and sustainability, Zeidler brings together a diverse team of professionals united by a shared purpose: to create impactful architecture that connects people and elevates the built environment.

We are currently seeking an Office Manager to join our Calgary Studio. The ideal candidate brings strong writing and editing skills, as well as a deep understanding of creating compelling proposals.

Job Summary

We are seeking a highly organized and service-oriented Office Manager to support the day-to-day operations of our studio. This role provides administrative, facilities, and basic IT support while ensuring a professional, efficient, and welcoming workplace.

You will work closely with Partners, leadership, and cross-functional teams, playing a key role in maintaining smooth operations and contributing to a positive, collaborative studio culture.

Key Responsibilities

Administration & Coordination

• Provide administrative support to leadership, including scheduling, travel, and correspondence.
• Coordinate meetings, events, and engagement logistics (including catering and materials).
• Maintain organized filing systems, internal documentation, and client databases.
• Prepare and format reports, presentations, and firm documents.
• Support onboarding processes in collaboration with HR.
• Assist Accounting, Marketing, and HR teams as needed.
• Manage mail, courier services, and deliveries.

Office Operations & Reception

• Oversee daily office operations, including workspace coordination and office upkeep.
• Maintain shared spaces (boardrooms, kitchen, print areas) and office equipment.
• Monitor and order supplies, manage inventory, and liaise with vendors.
• Serve as the first point of contact for clients and visitors, providing a welcoming experience.
• Support planning of studio events, team activities, and initiatives.

Technology & IT Support

• Set up computers, mobile devices, and peripherals for staff.
• Provide basic IT support (troubleshooting hardware, software, and office equipment).
• Maintain IT asset inventory and support technology-related coordination.
• Assist with mobile account administration and device management.

Team + Culture

• Participate in firm-wide marketing initiatives and brainstorming sessions.
• Able to work in a collaborative, in-office environment, actively participating in team discussions, project meetings, and studio activities to support project delivery and client service.

What You Bring

• 5+ years of experience in office administration, executive support, or facilities coordination.
• Strong proficiency in Microsoft Office (Teams, Word, Excel, PowerPoint, Outlook).
• Excellent organization, multitasking, and attention to detail.
• Basic IT troubleshooting skills.
• Reliability, dependability, and consistent attendance are essential requirements of this position.
• Strong communication and interpersonal skills with a professional, approachable demeanor.
• High level of discretion and ability to handle confidential information.
• A proactive, team-focused attitude with a commitment to a positive workplace culture.

Why Join Us?

At Zeidler, you’ll be part of a nationally respected architectural practice with deep Canadian roots and a legacy of award-winning work across sectors—from civic landmarks and community spaces to advanced research and workplace environments.

We foster a collaborative, inclusive studio culture that values creativity, accountability, and design integrity. With studios in Toronto, Calgary, Vancouver, and Victoria, we offer the opportunity to work on projects across the country and beyond, supported by teams who are passionate about architecture’s potential to make a positive impact.

Here’s what you can expect as part of our team:

• A respectful, supportive, and engaging in-office environment.
• Opportunities for mentorship, leadership, and professional growth at all levels.
• A strong commitment to sustainability and continuous learning.
• Competitive compensation with an annual profit share.
• Comprehensive benefits, including extended health and dental, EFAP, wellness spending, and professional membership reimbursement.
• Paid Time Off Days (additional time off around long weekends and holiday closures).
• Wellness initiatives, training programs, and social events that strengthen our studio culture.

If you're a motivated and inspired individual who thrives in a fast-paced, design-driven environment and is excited to grow within a collaborative team, we’d love to hear from you.

Zeidler is committed to equal opportunity for all employees and applicants, and we stand by our principles for a diverse, equitable and inclusive workplace.

Disclaimer: Zeidler Architecture does not make offers outside of its official hiring process, or engage with third-party recruiters, or use AI to analyze resumes, applications, or interview. All decisions are made by our hiring team. For information on Zeidler's official recruitment process and how to avoid fraudulent offers, please review our Recruitment & Fraud Awareness notice here.