Job Title: Company Secretary & Compliance Specialist
Department: Legal & Secretarial | Level: Mid | Location: India Experience: 3–6 Years | Qualification: ACS (LLB preferred)
About Jeppesen ForeFlight
Jeppesen ForeFlight is the industry leader in aviation software and data, serving commercial airlines, military operators, business aviation, and general aviation pilots worldwide.
Role Overview
We are seeking a meticulous and experienced Company Secretary to manage our corporate governance framework, statutory compliance, and legal-labour obligations in India. The ideal candidate brings a deep understanding of the Companies Act, SEBI regulations, and Indian labour legislation, and is equally comfortable in boardrooms and before regulatory authorities.
Position Responsibilities
Corporate Secretaryship
- Plan, convene, and minute Board, Committee, and General Meetings (AGM/EGM) in full compliance with the Companies Act, 2013.
- Maintain statutory registers (members, directors, charges, debentures) and ensure timely MCA/ROC filings (e-Forms MGT, AOC, DIR, etc.).
- Draft and review resolutions, notices, explanatory statements, and secretarial reports.
- Conduct Secretarial Audits and prepare Secretarial Audit Reports under Section 204.
- Manage SEBI/LODR compliance for listed entities (if applicable), including SAST, SEBI PIT, and ESOS obligations.
- Handle incorporation, restructuring, mergers, share issuances, and capital restructuring exercises.
- Liaise with MCA, ROC, NCLT, NCLAT, SEBI, stock exchanges, depositories (NSDL/CDSL), and other statutory bodies.
- File FLA returns, FC-GPR, FC-TRS, and other FEMA/RBI filings as applicable.
Legal & Labour Relations
- Ensure compliance with key labour legislation: Factories Act, POSH Act, Minimum Wages Act, Shops & Establishments Act, EPF & ESI Acts, Contract Labour (R&A) Act, and the four Labour Codes (2019–2020).
- Represent or coordinate with external counsel before Labour Courts, Industrial Tribunals, and Conciliation Officers.
- Monitor legislative updates and proactively advise management on the implications of new labour law reforms.
- Coordinate with statutory and internal auditors for cross-functional compliance matters.
Required Qualifications (Required)
- Mandatory: Associate Member of the Institute of Company Secretaries of India (ACS).
- LLB / LLM is strongly preferred; B.Com / BBA with ACS is eligible.
- 3–6 years of post-qualification experience in corporate secretarial practice with demonstrable exposure to Indian legal and labour compliance.
Key Skills & Competencies
Technical: MCA21 / V3 Portal, Companies Act 2013, SEBI/LODR, FEMA/RBI, Labour Codes 2020, POSH Compliance, EPF & ESIC, Contract Drafting, Legal Research.
Soft Skills: Stakeholder management, negotiation, analytical thinking, strong written communication, discretion, and confidentiality.
Preferred Qualification (Desired)
- Prior experience in a listed company, large private limited entity, or a law firm specialising in corporate/employment law.
- Exposure to corporate restructuring, or cross-border transactions with FEMA implications.
- Working knowledge of state-wise Labour Code implementation readiness.
- Familiarity with environment and safety statutes (advantageous for manufacturing/industrial sectors).
Typical Education & Experience
- Education/experience typically acquired through a Bachelor's degree in LLB / LLM is strongly preferred; B.Com / BBA with ACS is eligible.
Reporting Structure
- Reports to: Legal Counsel / Board of Directors (as applicable).
- Works closely with: HR, Finance, Operations, and external legal counsel.
- Expected to maintain an independent and objective stance when advising the Board on governance matters.
Why You Should Join
Benefits
At Jeppesen ForeFlight, we know you want a rewarding career. To do that, you need challenging projects, a good work environment, and awesome coworkers. We believe in our employees and empower them to make a direct impact on our products and services messaging. We strive to provide employees and their loved ones with a world-class benefits experience, focused on supporting their physical, financial, and emotional well-being. Our benefits package includes but is not limited to the following:
- Group Medical insurance
- Group term life, personal accident, and critical illness insurance
- Gym reimbursement
- 20 days of paid vacation time
- 12 days of paid sick time
- Employee Assistance Program