Administrative Assistant

The Role

London Business School are seeking a highly organised and professional Administrative Assistant to join the Dean’s Office. This role is primarily responsible for providing effective administrative and operational support to ensure the smooth running of the Dean’s activities.

You will work closely with the Executive Assistant to the Dean, providing a high level of support to the Dean day‑to‑day, and acting as the key contact point for all matters relating to the Dean when the Executive Assistant is absent. You will also provide secondary administrative support to a further named senior leader, ensuring consistent and appropriate levels of support are provided as needed.

Working within a “hub” model alongside a team of Executive Assistants, you will promote best practice and effective ways of working across the team, providing support for senior leaders across the School. Exercising good judgement, acting with sensitivity, discretion and diplomacy, managing competing priorities and working calmly under pressure are all essential qualities for success in this role.

Main Responsibilities

• Support the Executive Assistant to the Dean with all aspects of the Dean’s commitments.
• Oversee logistics for all meetings initiated by the Dean, including booking rooms, greeting guests, ordering catering, arranging AV support and checking room set‑up.
• Assist with logistics for all events at the Dean’s House, liaising with nominated event organisers from all School departments.
• Assist with planning and organising the Dean’s overseas travel, including flights, accommodation and visas.
• Provide administrative support to a named senior leader and cover staff absence as needed to ensure continuity and consistency of support within the “hub” model.

Who we are looking for

• Proven experience managing complex diaries, international travel arrangements and meetings involving senior stakeholders.
• Experience working in higher education or a corporate/professional services environment.
• Excellent organisational and time‑management skills, with the ability to prioritise multiple projects and work under pressure.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Strong written communication skills, including drafting, editing and proof‑reading correspondence and documents for senior management.
• Excellent oral communication skills, with the ability to engage effectively with senior stakeholders and external partners.
• Strong project planning and coordination skills, with experience managing multiple concurrent priorities.
• Demonstrated customer‑service orientation and the ability to build effective relationships at all organisational levels.
• A proactive, solution‑focused and self‑motivated approach, with the ability to work independently and collaboratively as a trusted “go‑to” professional.
• Advanced skills in Outlook, Excel, PowerPoint and Word.

Why London Business School

London Business School; a global and vibrant business community based in two of the world’s most dynamic cities, London and Dubai. It’s where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world. We offer best in class hybrid learning to our students and participants, whilst creating a flexible, supportive and dynamic working environment for our people to excel in, whatever their location.

What you can expect from us

• Generous annual leave of 27 days PLUS extra between Christmas and New Year!
• Automatic enrolment to a fantastic workplace pension scheme
• Free onsite gym and swimming pool!
• Amazing range of professional development to support your career path
• Enhanced cycle to work scheme
• Wellbeing offering to support your physical, mental and financial health
• Up to 5 days volunteering leave or parent /carer emergency leave

At London Business School, we support Smart Working - a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community.

For this role specifically, you will be expected to be on campus 2 days per week.

We operate with ‘core hours’ – 10:00-15:00 – to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time - a flexible, one-hour slot, within the working week dedicated to your learning and development, wellbeing, or focused, quiet work

Our commitment to driving inclusion and belonging

We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.

Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying

Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.