We’re looking for a detail-driven Word Processor to support fast-paced Transactional and Litigation teams by producing, revising, and formatting professional legal documents with speed, accuracy, and polished final output.
Join a collaborative professional services environment where you’ll manage document workflows end-to-end—from drafting support and dictation transcription to PDF/Word conversions, e-sign routing, and ongoing troubleshooting—while consistently meeting tight deadlines.
Role Overview
- Support both Transactional and Litigation practices by preparing, editing, and formatting complex legal documents, spreadsheets, and presentation materials to firm standards.
- Play a key role in document turnaround by converting files, incorporating markups, creating tables and indices, and troubleshooting document issues while managing competing priorities in a high-pressure environment.
- This is a fully remote, California-based role requiring work within the state and maintaining a primary residence and work location in California.
Key Responsibilities
- Produce and edit complex legal documents (e.g., transactional agreements such as purchase and leasing documents, joint venture and corporate documents, pleadings, and court forms) following established firm styles and guidelines.
- Perform detailed Word document formatting and styling, including cleanup, applying templates/styles, managing headers/footers, and updating content structures.
- Convert PDFs to Word (and other required formats) and resolve document formatting issues to ensure accurate, consistent output.
- Complete complex revisions based on attorney instructions and markups, using Track Changes where applicable, and deliver timely work product.
- Handle substantial editing of transactional documents (e.g., leases and purchase documents) with heavy revisions, ensuring correct formatting and professional presentation.
- Create and update Tables of Contents and Tables of Authorities in pleadings and other legal filings.
- Create, format, and edit PowerPoint presentations as requested by attorneys and practice teams.
- Manage electronic files using NetDocuments and maintain organized workflows across shared systems.
- Create and edit spreadsheets to support document-related needs with accuracy and consistency.
- Transcribe digital dictation accurately and efficiently for attorney and team use.
- Assist end users with troubleshooting document issues and support document readiness for submission.
- Actively monitor and manage workflow using a shared Outlook inbox and BigHand Hub work folders; prioritize assignments and meet deadlines in a busy environment.
- Prepare and circulate documents for signature using DocuSign.
- Edit exhibit images in photo editing software to finalize materials for legal use.
- Manage multiple assignments simultaneously and respond to changing priorities while maintaining confidentiality and discretion.
- Other duties as assigned.
Core Qualifications & Requirements
- High school diploma or equivalent required; college degree preferred.
- 3–5 years of law firm word processing experience required.
- Expert-level proficiency in Microsoft Word (formatting, styling, cleanup, and complex document revision).
- Strong ability to meet tight deadlines and adapt to changing priorities in response to business needs.
- Demonstrated judgment, discretion, and the ability to handle confidential information appropriately.
- Self-motivated, able to follow instructions accurately, and capable of working independently in a fast-paced environment.
- Strong collaboration skills and a team-oriented approach with other Word Processors.
- Highly organized and detail-oriented with exceptional spelling, grammar, punctuation, sentence structure, and proofreading ability.
- Minimum typing speed of 70 words per minute.
- Advanced proficiency in Microsoft Office Suite and Adobe Acrobat Pro DC.
- Experience with NetDocuments or similar document management systems.
- Ability to work fully remote from California, with work performed within the state and a primary residence/work location in California.
- Availability Monday–Friday, 11:00am–7:00pm (local time).
Nice-to-Have Qualifications
- Familiarity with Adobe Photoshop and document/contract standards such as AIA Contract Documents.
- Experience with AIR CRE and/or Litera Best Authority.
- Experience with DocuSign and related e-signature workflows.
Core Technical Skills
- Microsoft Word (styles/templates, Track Changes, headers/footers, TOC/Index formats, complex revisions)
- Microsoft Office Suite (Excel/PowerPoint/PowerPoint decks; spreadsheets and presentation formatting)
- Adobe Acrobat Pro DC (PDF editing and PDF to Word conversion)
- NetDocuments (document management) + shared workflows via Outlook inbox
- BigHand Hub (digital dictation workflow)
- DocuSign (prepare and circulate for signature)
- Adobe Photoshop (exhibit image edits) + photo editing software
- Keyword variations: legal word processor, litigation support, transactional document production, document formatting, PDF conversion, legal proofreading, e-signature
Career Impact
- Own end-to-end document quality and speed by delivering production-ready legal filings, transactional agreements, and presentations that keep attorneys moving and clients served.
Apply Today!
- If you’re an accurate, fast, and detail-obsessed Word Processor who thrives in a collaborative legal environment, we’d love to hear from you—apply now to support Transactional and Litigation teams.
- The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.