Role Overview
The Executive Assistant serves as the operational backbone for founders, CEOs, and senior leadership teams in fast-paced startup environments. This role goes beyond traditional administrative work—you'll manage time, systems, and communication while anticipating needs before they arise, driving alignment across priorities, and enabling executives to focus on strategy, partnerships, and growth. This is a high-trust, high-autonomy position perfect for someone who thrives on solving operational challenges and is excited by the opportunity to scale into Chief-of-Staff-level responsibilities.
Requirements
Must-Haves (Required)
- Experience: 1-2+ years as an Executive Assistant, Admin Specialist, Operations Partner, or supporting C-level executives in fast-paced environments
- Executive Support: Proven ability to manage calendars, inboxes, and founder/CEO-level communication
- Communication: Excellent written and verbal English communication skills; clear, concise, and professional
- Organization: Exceptional attention to detail, organization, and time management capabilities
- Tech Proficiency: Comfortable with Google Workspace, Microsoft Office, and modern productivity tools
- Proactive Mindset: Strong ownership mentality with ability to anticipate needs and take initiative
- Discretion: High levels of confidentiality and professionalism when handling sensitive information
- Remote Experience: Demonstrated ability to work remotely with leaders across time zones
- Problem-Solving: Ability to think critically, manage competing priorities with urgency and precision
- Follow-Through: Demonstrated reliability in completing tasks and meeting deadlines consistently
Nice-to-Haves (Preferred)
- Bachelor's degree preferred
- Background in healthcare, startups, AgTech, telecommunications, or project management
- Experience building SOPs, internal systems, or operational documentation
- Exposure to AI tools for automation and productivity enhancement
- Familiarity with analytics, reporting, or data-driven decision support
- Experience supporting M&A, investor relations, or due diligence processes
- Experience with CRM systems or project coordination tools
- Basic spreadsheet skills (sorting, filtering, formulas like SUM, IF, VLOOKUP)
- Prior startup or high-growth company experience
Tools Proficiency
Must-Haves (Required)
- Email & Messaging: Gmail, Outlook, Slack, Microsoft Teams, WhatsApp
- Calendar & Scheduling Tools
- Google Workspace (Docs, Sheets, Drive, Calendar)
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Zoom or equivalent video conferencing platforms
- AI Tools: ChatGPT, Claude, Perplexity, or similar AI assistants
Nice-to-Haves (Preferred)
- Project Management: Notion, Asana, Trello, ClickUp, Airtable
- Automation: Zapier or similar workflow automation tools
- CRM Platforms: Pipedrive, HubSpot, Salesforce, ConnectWise
- Finance: QuickBooks or similar bookkeeping tools
- E-commerce: Amazon Seller Central, Shopify
- Communication: Loom for video messaging
- LinkedIn for professional networking and outreach