Office Coordinator

Posted: 01/06/2026

Closing Date: 02/07/2026

Job Type: Permanent - Full Time

Location: Sydney office

Job Category: Shared Services

About NobleOak

At NobleOak, we’re a high-growth challenger brand in the life insurance industry, with a team of around 180 employees, committed to protecting Australians and their families.

Our purpose is simple: to build and protect Australian wealth with integrity — and we believe a great workplace experience plays a big role in that.

The Role

We’re looking for an Office Coordinator to be the heart of our Sydney office

If you’re the kind of person who notices the small details, enjoys keeping things running smoothly, and takes pride in creating a space people genuinely enjoy coming into — this role is for you!

This is a hands-on, varied role combining front-of-house responsibilities with office coordination, ensuring our environment is professional, safe, and enjoyable for our people and visitors.

This role is offered on a full-time basis; however, we are also open to job share arrangements for the right candidates.

Job Description

What You’ll Be Doing

No two days will look exactly the same — but you’ll be:

• Creating a great first impression for everyone who walks through the door
• Keeping meeting rooms, kitchens and shared spaces running smoothly
• Maintain office equipment and support shared services (printing, etc.)
• Managing suppliers, deliveries and the little things that keep an office ticking
• Troubleshooting issues and coordinating fixes (before most people even notice!)
• Liaise with building management and vendors to resolve issues quickly
• Assist with WHS and emergency preparedness activities
• Supporting onboarding and helping new starters feel set up for success
• Finding smarter, more efficient ways to do things (including using AI tools)
• Pitching in to support office events and team moments

What You Bring

• Previous experience in office administration, reception or facilities coordination (typically 1–2+ years)
• A strong customer service mindset and love for creating great experiences
• Excellent organisation skills with strong attention to detail
• Confidence juggling priorities and staying one step ahead
• Strong communication skills and ability to build relationships across teams
• A proactive mindset — you spot things and fix them

Desired Skills And Experience

Why Join Us?

• Flexible working options, including job share opportunities
• Be part of a growing, purpose-driven organisation
• Play a key role in shaping the employee experience
• Supportive, collaborative team environment

Ready to Apply?

If you’re someone who enjoys creating a well-run, welcoming workplace and wants to make a real impact, we’d love to hear from you.

If applying for a job share arrangement, please include your preferred working days and hours in your application.