What The Role Is
You will be providing key secretarial and administrative support, but not limited to the following tasks.
What You Will Be Working On
- Manage the Principal’s schedule in consultation with other stakeholders to ensure smooth transition between meetings/appointments. This includes facilitation of security clearance of guests, media and guests visiting MinLaw on the invitation of the Principal.
- Identify and co-ordinate availability of venues for meetings and forums
- Preparation of meeting materials
- Provide support to staffing officers to the Principal for overseas official trips, including co-ordinating travel arrangements and drafting correspondences on administrative matters
What We Are Looking For
- Key Competencies Required*
- [Administrative Management]: Deliver administrative services and solutions to support the organisation's operations
- [Secretariat Support]: Administer secretarial functions and provide support in secretarial matters relating to key stakeholders
- [Document Management]: Provide administrative support in the production of documents such as registry records, annual reports.
- Work Experience / Personal Traits*
- Experience in C-Suite corporate secretarial support
- Past working experience in the public service especially in co-ordination work
- Excellent analytical skills
- Strong interpersonal and organisational skills
- Ability to multi-task and work well under pressure
- Good communication skills
Note: Shortlisted applicants will be invited for interview. Deployment details will be shared during interview.