Quality Management Systems Automation Trainee – Quality Team XRX

About ZEISS

Founded in Germany in 1846, ZEISS is an internationally leading technology enterprise in optics and optoelectronics, generating over €11.8 billion in revenue with around 46,000 employees across 50 countries. As a foundation-owned company, ZEISS invests 15% of revenue in R&D, continuously pushing the boundaries of science and innovation. With our passion for excellence, we create value for our customers and inspire the world to see in new ways.

Your Role

We're looking for a Quality Management Systems Trainee to join the Quality Team XRX in Lisbon — someone who brings structure, curiosity, and a genuine drive to figure things out.

The role focuses on assisting in the development, implementation, and maintenance of the Quality Management System (QMS) and Document Management System (DMS) in compliance with ISO 13485 standards. The trainee will contribute to generating controlled documentation, execution support, process progress monitoring, and support the Global XRX Team in Global Quality initiatives.

Beyond core QMS work, the trainee will also be exposed to data analytics tasks, helping translate quality data into meaningful insights that support decision-making and process improvement.

Working within an international environment, the trainee will collaborate with the quality team to streamline processes, improve system reliability, and support document management. The trainee will take part in organizing and conducting internal audits, as well as preparing quality reports for management review, highlighting key performance indicators (KPIs) and audit findings.

The position offers hands-on experience with ISO 13485 in a regulated environment, exposure to QMS and DMS strategies, data analytics, and global collaboration. Additional QMS/DMS project initiatives may be developed over time, and the trainee will have the opportunity to contribute to new solutions aligned with the organization's roadmap.

Day-to-day, You'll Be Involved In

• Support in coordinating and developing the QMS
• Assistance in DMS, documents and records generation and maintenance
• Global project process monitoring and reporting
• Audit preparation and assistance
• Data analytics support
• Jumping into new initiatives with enthusiasm when the opportunity arises

What We're Looking For

More than a specific background, we're looking for the right mindset, someone who is autonomous, structured, and energized by solving problems end to end.

Background

• Bachelor or Master student in: Business Administration, Industrial Engineering, Data Science / Analytics, Quality or Operations Management, or a related field
• Hybrid profiles combining business thinking with analytical or technical skills are especially valued
• Academic or project-based experience in Quality Management, Project Management, Administration, or working within regulations and guidelines in a medical technology or technical environment
• Experience with university or personal quality management / document management projects is considered valuable

Skills

• Good proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Fluent English
• Structured thinking

Mindset (this Is The Important Part)

• You try before you ask
• You're comfortable with ambiguity and figure things out as you go
• You bring enthusiasm to your work and care about doing it well
• You're flexible enough to shift focus when priorities change

ZEISS is committed to diversity and inclusion. We welcome applications regardless of gender, nationality, ethnic and social origin, religion, ideology, disability, age, or sexual orientation and identity.

Your ZEISS Recruiting Team

Kate Campbell