Legal Secretary/PA

Position Title: Legal Secretary/PA

At McCann FitzGerald, we are a group of committed and passionate people who together create the strength of our firm. We combine world-class legal thinking with a human approach, to create advantage and unlock potential for our clients.

We work collaboratively, bringing the best people and teams together to solve complex issues, seize opportunities, and create better outcomes for clients.

McCann FitzGerald is one of Ireland’s premier law firms employing over 600 people. We provide the highest quality legal advice and representation to Irish and overseas clients. Our clients are principally in the corporate, financial and business sectors and we also advise government entities and many state bodies, pension funds, and educational institutions.

The expectations of our clients, the competitive marketplace and our own ambitions have grown consistently over recent years. To ensure that we have the right structures in place to support the achievement of our goals we are currently recruiting for a number of Legal Secretary/PA roles across a number of practice areas.

As a Legal Secretary/PA, you will play an integral role in supporting complex and high-profile client work and enabling us to ensure we deliver a top-class professional service to our broad range of clients. If you are proactive, detail-oriented, and thrive in a dynamic, collaborative environment, we invite you to apply.

Please note this role is based on-site 5 days a week.

Key Responsibilities

Responsibilities for this role include

Partner and team support

• Act as the primary administrative support contact for partners and associates, ensuring they remain well-prepared.
• Anticipate needs and manage busy diaries; schedule meetings across time zones; prepare partners for client engagements.
• Act as a professional first point of contact for clients—handling calls, inboxes, and correspondence with discretion and a client-focused approach.

Matter and Document Management

• Produce and format legal documents and correspondence in-house style within tight deadlines.
• Manage electronic and hard‑copy filing; oversee matter opening and post‑closing processes.
• Draft correspondence to clients and co-ordinate signature/return of documents.
• Assist with creating step plans, graphics and structure charts using Jigsaw and other software tools (training available).

Meetings, Events and Business Development

• Coordinate client and internal meetings; circulate agendas and materials; capture actions and follow-through.
• Liaising with team and Marketing function to prepare client pitch and tender documents.
• Plan and book travel for team members; prepare briefing packs for partners in advance of business development trips.

Billing and Financial Support

• Assist with billing cycle from end to end: draft clear narratives from WIP (Aderant Expert), calculate figures, process approved invoices and support WIP and debtor management efforts.
• Other secretarial and ad hoc projects as required.

Experience, Knowledge & Skills

The successful candidate will have:

• A minimum of 3 year’s relevant experience, ideally in a legal or professional services environment
• Billing experience is a distinct advantage
• Strong MS Office skills; 65+ wpm accurate typing
• A collaborative mindset and enthusiasm for in-person teamwork; this is an office-based role
• Familiarity with Aderant Expert (or similar)
• Outstanding organisation and prioritisation skills; calm under pressure; ability to juggle multiple deadlines
• Impeccable attention to detail and accuracy
• Sound judgment, discretion and strong interpersonal skills

Our Offer

• Competitive salary
• Pension contributions
• Life assurance and income protection cover
• A great working environment
• A lively sports and social club

Applications

To apply for this role, please email [email protected] with your CV and, for a confidential discussion or for more information, please contact Eimear Power (Recruitment Manager) on +353 1 607 12 92