DRS Automotive Solutions Japan K.K. is establishing a long-term presence in Japan as part of its global operations across Europe, North America, the Middle East, and Asia-Pacific.
We are seeking a Senior Office Manager to take full ownership of administrative and internal processes within the Japanese organization. This role is responsible for building and maintaining a structured, efficient, and scalable administrative foundation.
The position includes responsibility for finance coordination, contract management, and internal processes, while also driving the implementation of digital tools and modern workflows. A strong focus is placed on the use of technology and AI to improve efficiency and support the organization’s growth.
Key responsibilities include:
- Full ownership of all administrative processes and internal operations
- Coordination of finance-related activities, including invoicing, expenses, and external accounting
- Preparation and management of contracts and documentation
- Development, implementation, and optimization of internal processes and workflows
- Management and implementation of digital tools (e.g. Microsoft 365, CRM, cloud systems)
- Identification and application of AI-based solutions to automate and improve administrative tasks
- Acting as a central coordination point between management, operations, and external partners
- Ensuring structured communication and efficient information flow across the organization
This role is designed for a structured and proactive professional who takes ownership and is motivated to build efficient systems within a growing international company.
- 5–10+ years of professional experience in office management, business administration, or operations
- Proven ability to manage and structure administrative processes
- Experience with finance coordination, contracts, and internal documentation
- Strong organizational skills with a high level of attention to detail
- Ability to work independently and proactively in a developing organization
- Strong digital affinity and experience with modern tools (e.g. Microsoft 365, cloud systems)
- Interest in and willingness to actively use and develop expertise in AI tools and automation
- Ability to identify inefficiencies and implement structured solutions
- Experience in international or fast-paced environments is a plus
- Japanese: Native
- English: Business fluent