Executive Assistant Register

Synopsis

Treasury is seeking candidates to join our Executive Assistant (EA) teams at the APS4 and APS5 classification levels.

In these roles you will be required to provide high-level executive and administrative support to Senior Executive Service (SES) officers and divisional staff.

As an employee of Treasury, you'll have the opportunity to be part of an inclusive and diverse work environment.

You will have opportunities to develop professional and personal skills, be supported by a range of employee networks and receive generous employment conditions, including a competitive base salary.

About The Register

The Executive Assistant Register has been created to support the recruitment of Executive Assistant positions across the Treasury, and will be used to fill the following roles:

• Ongoing and Temporary Transfer opportunities under Section 26 of the Public Service Act 1999.
• Non-Ongoing opportunities for an initial period of up to 12 months, with the option to extend to a total period of 18 months.

Please note this register is an expression of interest and does not guarantee an offer of employment.

What You'll Bring To Treasury

Experience as an Executive Assistant is not required. If you're proactive and willing to learn - We would like to hear from you!

We’re looking for Executive Assistants who enjoy working collaboratively, can manage priorities effectively, and pays attention to detail.

Strong communication skills and the ability to plan and organise work will help you succeed in this role.

As An Executive Assistant, You'll Have The Opportunity To

• Manage, coordinate and prioritise the workflow of the SES office to ensure priorities and deadlines are met including diary management, email and telephone enquiry handling and routine correspondence such as emails.
• Provide secretariat support including agendas and meeting minutes and maintain information resources e.g. procedures, processes, documents and planning tools within your work area to foster and support the division’s goals and objectives.
• Provide high level administrative and coordination support, including managing and organising meetings, briefings and events and anticipating and managing competing commitments.
• Handle sensitive information, maintain confidentiality and model ethical behaviour and practices consistent with the APS Code of Conduct and APS Values.
• Work collaboratively with other Executive Assistants/Executive Officers and the broader business area.
• Undertake a broad range of corporate and administrative support functions across the division including procurement, accounts processing, project and research work or analysis and other tasks as required.
• Manage records and use systems including SharePoint, Microsoft Office, PDMS, Tech1 and other tools and share information and knowledge across the Executive Assistant network.
• Liaise with internal and external stakeholders on behalf of the SES to ensure effective communication, strong relationships, and timely responses to requests.
• Assist with data collation, tracking of performance indicators, and preparation of reports, briefs or dashboards to support informed decision-making by SES.
• Assist in fostering a positive workplace culture by supporting staff wellbeing, diversity and inclusion initiatives, and modelling respectful workplace behaviours.

At the APS4 level, you’ll play a key role in supporting the smooth operation of the office, including coordinating diaries for one or more SES Band 1.

At the APS5 level, you’ll bring experience from an Executive Assistant or senior administrative support role, managing the office and diaries for one or more SES Band 2 (or equivalent). You’ll also contribute by mentoring and supporting new team members and collaborating with Senior Executive Assistants when needed.

Executive Assistants at Treasury are highly valued employees with access to support and opportunities such as mentoring, peer support, shared learning and ongoing professional development.

How To Apply

You can express your interest via the online application form. Please click 'Apply' below to commence your application.

Candidates are also encouraged to view and apply for specific vacancies available within Treasury.

Your application will remain active until 31 January 2027, and you may be contacted at any time about available opportunities.

Eligibility

Under Section 22(8) of the Public Service Act 1999, employees of the Treasury are required to be Australian Citizens.

Successful candidates will be required to obtain and maintain, at a minimum, a Baseline security clearance, and will be subject to pre-employment screening checks.

Some positions may require a higher level of clearance.