South Africa
Dependable, results-oriented and organised professional, currently fulfilling three key roles at MultiChoice: first as Executive Assistant to the Chief Marketing Officer and General Manager for Africa; thirdly as project coordinator in the Sales & Marketing division. Skilled in performing executive office tasks, managing key accounts of the company and budget control, Project co-ordination, events management and HR administration
Coordinate and manage diary on Outlook Coordinate meetings, teleconferences and appointments; and ensure the manager is well prepared for meetings Typed correspondence - letters/email/agenda/minutes/reports Screen telephone calls, enquiries and requests, and handling them when appropriate Contracts administration Budget control - liaise with clients and vendors and ensure that suppliers are paid as per agreement Accounts from suppliers reconciled against orders Travel arrangements for Chief Marketing Officer and guests, both international and local Sourcing and selecting gift items for various occasions Maintain filing system Attend meetings and take minutes Manage headcount monthly – EE stats PowerPoint presentations Run daily and month end reports Projects: Knowledge Management In charge of barter agreements – Hotels & Resorts Research information on internet and present findings Event Management - planning, coordinating and managing departmental events Supervise Refreshment Officer and kitchen inventory
Planned events (Customer Care division) Manage Multi-rewards programme Compile brief from a client Organise, coordinate and evaluate internal and external events according to brief provided Manage budget and people within projects Provide post-event feedback to management Crisis management Communication plans that meet the client’s objective Manage relationships with clients and vendors Event administration and logistics Ensuring staff participate in all internal events Project meetings, planning sessions, scoping sessions and other meetings Record and distribute meeting minutes Chair project meetings Build and maintain project share drive folders Follow-up project to ensure progress Inform project team members of scope changes by updating the scope of work and project Coordinate change control issues on the project Identify project risk Arranging travel, visas and accommodation