Dobbs Ferry, New York, United States
Confident, Motivated, and Charismatic. Hi! I am Zeynep Parlak, keen to develop and maintain detailed office administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. My expertise lies in managing complex schedules, coordinating meetings across time zones, and streamlining administrative workflows to enhance productivity. A natural communicator and strategic problem-solver, I excel at building lasting relationships, managing high-stakes correspondence with discretion, and collaborating across departments to optimize processes. My proficiency in budget management, client billing, and staff training has strengthened operational structures and improved overall efficiency. Passionate about organization and process improvement, I take initiative to exceed expectations, delivering high-impact support in fast-paced, dynamic environments. ★ Please feel free to contact me at [email protected] with any thoughts, comments, or questions about my work—I’m always interested in making new professional acquaintances.
Provide high-level administrative support to three Managing Directors in a fast-paced, client-facing environment. Manage complex calendars, coordinate domestic and international travel, and prepare executive materials with discretion and precision. Serve as a key point of contact for clients, support investor relations activities via Salesforce, and ensure seamless execution of meetings, roadshows, and strategic initiatives.
At this role, I supported three Managing Directors by managing their calendars, scheduling meetings, screening calls, and coordinating travel. I ensured smooth communication across departments while maintaining confidentiality. I also tracked budgets and handled financial forecasting to keep operations on target. On top of that, I organized key documents, managed office supplies, and kept records up to date. Some of my key achievements here includes: * Enhanced client billing process, improving accuracy and efficiency for managing partners. * Secured discounted accommodations for managing partners, optimizing travel budgets. * Boosted employee morale by organize company events and team-building activities. * Streamlined a new training process for software and equipment use, increasing efficiency for the administrative team.
At this role, I oversaw daily and weekly administrative tasks, supporting the office manager and executives with diverse projects. I managed both electronic and physical filing systems, processed check deposits and mailings, and handled invoices for office services. I also assisted account managers with billing inquiries in DataFaction, coordinated executive travel and expenses, and worked closely with bookkeeping to process sensitive information. Additionally, I ordered office supplies and served as the primary contact for building maintenance. Some of my key achievements here includes: • Enhanced employee experience by contracting with a superior vendor for office coffee and food services. • Headed office relocation by coordinating with staff, vendors, and contractors, facilitating smooth transition and setup.
At this role, I managed reception and administrative tasks during a period of rapid growth, supporting executives and HR with scheduling, travel, and onboarding. I also streamlined filing systems to improve billing and expense tracking. Some of my key achievements here includes: • Organized special events and coordinated office expansions, establishing a centralized and cost-effective supply order system. • Trained executives in Concur Solutions for optimizing travel and expense management.