Johannesburg Metropolitan Area
13± years’ experience in a working environment. 7±in a motor industry, 2+ year as a Divisional Financial Manager as Bidvest McCarthy Pre-owned Division, 2± year as an Accountant at Club Motors Randburg ,2± years as a Creditors Clerk at Club Motors Randburg ARC (Paint and Panel shop), 1± years at NMIDSM (Mercedes Benz dealership). NMIDSM Umhlanga 1± trained in all department (parts, workshop, sales: both pre-owned and new cars and admin) NMIDSM Pinetown 1± year as an Admin Clerk, mainly assisting Accountant and 6± months as an Temp Creditors Clerk. 2± years as a Debt Collector at ABSA Bank call centre, 1± as a Business Consultant at Telkom S.A, 1± year as an educator in high school
Inter company Invoicing and reconciling Cashbooks processing Local and foreign payments Assist with system implementation (Cognos)
- Admin Staff Management, 2x Divisional Accountant, 2x Creditors/Debtors Clerks - Overall responsibility for the staff in the admin department. - Conduct regular staff meeting of admin department. - Manage staff productivity and ensuring deadlines are meet. - Staff training in financial policies, procedures and management. - Efficient supervision of staff to achieve the required results. - Performance review and manage the disciplinary process. - Assist with resolving queries. - Managing Assets - Review Fixed Asset Registers and ensure accuracy. - Review debtors and follow up reports and attend to urgent issue - Review creditors aged analysis to ensure all creditors are paid on time. - Verify and release of payments. - Plan and oversee stock takes. - Ensure adequate control in place to safeguard assets. - Ensure biannual Fixed Assets verifications are performed. - Planning and Preparing Budgets and Forecasts - Prepare budget in collaboration with departmental managers. - Liaise with General Managers in preparation of dealership budgets and forecasts. - Liaise with General Managers for approval of budgets and forecasts. - Review budgets with General Manager. - Present accurate budget to Franchise Head Office. - Preparing and Analysing Monthly Financial Statements - Ensure timely and accurate financial reporting in line with group deadline. - Highlight major variances with budgets and forecast, obtain explanation for variances and make timely recommendations. - Ensure financial operating controls are in place. - Monitor financial operating controls, report all exemption noted to Franchise CFO. - Ensure all GL reconciliations are performed up to date before monthly close of GL. - Regularly review trial balance and ensure timeous reconciliation as well as the processing of relevant adjustments. - Prepare monthly report for the Division. - Prepare year end Audit file & pack. - Manage the internal and external audit process and resolve all queries.
Duties at Club Motors Randburg as follows: - Complete daily, weekly and monthly DOC. - Maintain journal file. - Ensure that all control accounts are clear daily. - Do bank recons daily and no queries on bank reconciliations. - Follow up on day-end Kerridge / system reports. - Check cash invoices not paid and discuss issues with departmental managers. - Check daily cash flow forecast to ascertain daily borrowing requirements and payments to be made. - Analyse any discrepancies between actual and forecast. - Sign daily routine expense cheque requisitions. - Handle and follow up on accounts related queries. - Maintain post register and monitor daily incoming post and sign for cheques. - Do vehicle debtors reconciliation. - Keep filing up to date and retrieve documents as required. - Prepare general ledger reconciliation - signed off and no discrepancies. - Ensure that all sub-ledgers and nominal ledgers reconcile. - Ensure VAT and statutory returns are completed and submitted correctly and on time – no interest paid and no complaints. - Prepare accrual and provision reconciliations. - Keep fixed assets wear and tear register and minor assets register up to date on a monthly basis. - Complete Manufacturer financial reporting. - Yearend tax pack completion. - Fixed assets pack completion. - Participate in the year–end or mid-year parts stock accounts. - Assist with own and cross dealership ICQ (Internal Control Questionnaire). - Comply with financial and admin policies and processes - Comply with Barloworld Motor Retail procedures and policies. - Ensure accurate and correct filing of all transaction documents. - Ensure the preparation of daily cash forecast. - Ensure the accounts of and payment to dealership suppliers are managed. - Manage the accounts of and receipts of money from dealership customers. - Provide assistance to others - Gather and prepare ad hoc data. Systems Using: Autoline ( Kerridge), Cognos, Standard Bank Business Online
- Ensure invoices comply with VAT legislation - Enforce policies and procedures of a company (invoice has an order no. , date of the order is before or the same as of the invoice and signature of authorised person is on the order and invoice as evidence of review/authorisation) - Timely and accurate process supplier invoice to ensure that invoice payments are done within company target days. - Ensure that the creditors’ statement is reconciled to the month end creditors’ age analysis (Eg. Feb statements to Feb age analysis) and prepare payment - Follow up and clear long outstanding item. - Load payment on Business online. - Process payment on ACCPAC- Accounts Payable or via the cashbook. - Negotiate discount with suppliers. - Open new supplier on TMS or ACCPAC (Ensure all the necessary documents are received first). - BEE supplier update. - Bank Reconciliation done on a daily basis. - Work in progress count on a monthly basis and spot check. - Update Tax Schedule. - Ensure post is received regularly and recorded. - Ordering, monitoring and issuing of stationery. - Control of the Petty Cash Box. - Ad hoc duties. Systems Using: Team Management Services (TMS), ACCPAC, Standard Bank Business Online