Abu Dhabi Emirate, United Arab Emirates
With over 15 years of experience in the maritime sector, I specialize in government licensing and crew operations at Al Jaber Shipping Agency & Marine Works LLC. My responsibilities include overseeing vessel certifications, coordinating crew transfers, and managing security passes, all while supporting cross-departmental operations to ensure seamless maritime services. I am dedicated to fostering efficient crew coordination and compliance with regulatory requirements. My work focuses on maintaining operational excellence and ensuring adherence to all necessary protocols to support the organization’s shipping and marine operations.
Job Description a) Project Coordination & Planning • Plan, and coordinate daily vessel operations in accordance with project timelines and charterer requirements. • Liaise closely with the client, Vessel Master, Chief Engineer, and onshore operations, R&M, crewing, marketing & accounts teams to ensure safe and efficient execution of project activities. • Coordinate with MWS/Class/Client inspection and ensure timely closure of findings. b) Technical & Operational Oversight • In coordination with the Technical Team, provide technical and operational support to the vessel crew, and repair & maintenance (R&M) with correct records in PMS (Planned Maintenance System) and Inventory Control & Stocktaking. • Review and endorse Job Hazard Analyses (JHA), Toolbox Talks, and operational work procedures prior to execution. • Conduct periodic inspections to ensure vessel machinery, towing gear, lifting appliances, and associated equipment are in satisfactory working condition. • Coordinate with the Chief Engineer and Technical Team on planned maintenance (PMS) and prioritization of rectification works. c) HSSE Compliance • Ensure full adherence to company HSSE policies, client safety requirements, and applicable maritime regulations (SOLAS / ISM / Flag State). • Monitor worksite safety performance and intervene where necessary to prevent unsafe acts or conditions. • Ensure timely reporting of incidents and near misses, and participate in preliminary investigations where applicable. • Plan and conduct scheduled and unscheduled Superintendent inspections of assigned vessels to ensure compliance with Class, Flag, client, and Company requirements, and ensure timely closure of findings. d) Project Documentation & Reporting • Track and report operational delays, vessel downtime, and contributing factors. • Prepare and submit end-of-project close-out reports, including operational review and lessons learing.
Job Description a) Project Coordination & Planning • Plan, and coordinate daily vessel operations in accordance with project timelines and charterer requirements. • Liaise closely with the client, Vessel Master, Chief Engineer, and onshore operations, R&M, crewing, marketing & accounts teams to ensure safe and efficient execution of project activities. • Coordinate with MWS/Class/Client inspection and ensure timely closure of findings. b) Technical & Operational Oversight • In coordination with the Technical Team, provide technical and operational support to the vessel crew, and repair & maintenance (R&M) with correct records in PMS (Planned Maintenance System) and Inventory Control & Stocktaking. • Review and endorse Job Hazard Analyses (JHA), Toolbox Talks, and operational work procedures prior to execution. • Conduct periodic inspections to ensure vessel machinery, towing gear, lifting appliances, and associated equipment are in satisfactory working condition. • Coordinate with the Chief Engineer and Technical Team on planned maintenance (PMS) and prioritization of rectification works. c) HSSE Compliance • Ensure full adherence to company HSSE policies, client safety requirements, and applicable maritime regulations (SOLAS / ISM / Flag State). • Monitor worksite safety performance and intervene where necessary to prevent unsafe acts or conditions. • Ensure timely reporting of incidents and near misses, and participate in preliminary investigations where applicable. • Plan and conduct scheduled and unscheduled Superintendent inspections of assigned vessels to ensure compliance with Class, Flag, client, and Company requirements, and ensure timely closure of findings. d) Project Documentation & Reporting • Track and report operational delays, vessel downtime, and contributing factors. • Prepare and submit end-of-project close-out reports, including operational review and lessons learing.
- PRO - Public Relations Officer related activities, Maintain all kind of records from renewals to expires like Vessel Certificates data, NOC for agencies Transfer - Assists in arranging vessels clearance (in / out) as well as vessels and crew security passes and records its activities. Coordinates with ship agents. Assists in arranging crew transfers with Crewing Officers Assists in following up vessels requirements Supports relevant departments related to ships operations. • Create and maintain schedule including inspections, maintenance, repairs and training. • Tracking, recording and reporting operations, personnel and maintenance activities. • Tracking, recording and reporting fuel consumption. • Monitor, track and file trip reports. • Responsible for oversight of all environmental compliance requirements on board vessels. • Responsible for oversight of scheduling, assisting and reporting all boat inspections. • Responsible for coordinating all boat requisition in accordance with company policies. • Responsible for oversight to ensure that accidents, incidents and near misses on board the vessels are investigated and reported. • Follows up vessels general requirements • Communicates and coordinates with relevant company departments • Responsible coordination of all boats risk assessments. • Review, advice and route sailing plans for approval prior to boats’ sailings.
Documentation Distribution of Documents Preparing Documents status & Filing system Preparing correspondence Letter & Memos Faxed & E- Mail Transmissions Handling the entire Project Documents. Updating logbook and assign control number for the written correspondences Control all records, maintain and retain until its prescription period Maintain file ledgers, answer telephone calls, receiving incoming/out going, etc Performs other duties and responsibilities that may be assigned by the concerned head and/or administrator Prepare Material submittal, Bar bending schedule submittal and method statements for the Main Contractor and suppliers. Receiving Shop Drawings and project Drawings by the clients and suppliers updating tracking list for drawing log, stamping supersede older revision and maintain drawings files and logs daily. Send and Receive Email from suppliers & from Other Correspondences. Corresponding with engineers for Drawings matters as copy, taking old revision layout, issuing drawing and drawing distribution to site engineers and foreman’s. Filling all documents for Project Manager & Engr. Manager. Drafting Letters & Internal Correspondences (Memo's etc…) Maintain and audit the implementation of an adequate document control system (Filing system, issued drawings, site logs etc.) Assist the PM/ DPM and Engineering Manager in the preparation of Monthly and daily reports Follow up Maintain and manage daily schedule for PROJECT MANAGER / SITE ENGINEER. Responsible in handling site incoming and outgoing emails. Supervises and coordinates activities of workers engaged in customer service activities. Observes and evaluates workers' performance. Issues instructions and assigns duties to workers. Trains and instructs employees. Hires and discharges workers. Communicates with other departments and management to resolve problems and expedite work.
Projects: 1) Roads in Mafraq City (F2/F1), Contract No. J2G313. 2) Execution of Bridges to Serve the Labour City In Mafraq Area the Interchange for (F2) Labour City At Abu Dhabi – Al Ain Truck Road, Contract No. J2G313B. Client: M/s. Abu Dhabi Municipality
Filling documents as per the requirement of the office managers or updating files and registers related to attendance and work of the staff. Data entry and loading other necessary information into the software programs. Making copies of the documents, as assigned by the office managers and also according to the needs of the office. Answering and receiving phone calls. Sending faxes in matters related to the office jobs and related works. Works of daily errands, that include handling communications with post office, bank, etc and providing stationery, staples etc. Monitoring the order supplies related to the office. Distributing the incoming mails to the respective staff. Maintaining and organizing the paper and electronic documents. Storing them properly for future reference. Keeping the list of employee communication and contacts updated. Assisting the concerned authorities in matters related to preparation of annual reports, files, weekly reports and annual magazines. Preparing thank you letter for new members or for memorials. Maintaining the up-to-date list of press and contact lists.