Barcelona, Catalonia, Spain
Sociologist | Master's degree in HR management Senior Executive Assistant | HR professional | Trilingual English, Spanish, Catalan
Working directly with the VPs, providing day-to-day support for the arising needs related to complex travel arrangements, national and international events, and administrative support. Key tasks: Efficient Administrative Support: Manage administrative processes and implement organizational tools. Communication and Coordination: Act as a liaison between different departments and team members, improving coordination for meetings, events, and travel arrangements. Travel Management: Arrange complex travel for VPs , apply for visas, and handle expense reports. Invoice Management: Create purchase orders for VP’s projects and teams. Auditorium Management: Arrange meetings and logistics for the auditorium, supporting all stakeholders. Meeting Scheduling: Schedule meetings and arrange video conference rooms for the department. Subsidiary Meetings Support: Provide support for subsidiary meetings at Torre Werfen. Event Management: Assist with international and annual meetings.
Senior Executive Assistant to the CFO, Finance Director, Human Resources Director, IT Director. Control of complex and changing agendas, domestic and international travel management, expense management. National and international events coordination. Translations. Preparation of post-meeting minutes, preparing monthly reports, ensuring that all deadlines are met for submission to the International Management area. Training of new recruits in my area. Executive support at the highest level guaranteeing the confidentiality and quality required by my position.
Agenda and meetings management, managing and ensuring the correct logistics in all the national and international travels. I coordinate the administrative tasks of the area ensuring that they all are aligned with the standards required by the Company, providing each member the tools and assistance required for the proper development of their functions. This includes, from the management of their trips and meetings, making expense notes, preparing the agenda of the various committees, providing support in the preparation of management reports, detecting the training needs of the team members and subsequent implementation of the necessary courses, holidays and absences control, invoicing of the area and management with suppliers, among other functions.