The Hague, South Holland, Netherlands
A self-motivated and result-oriented employee, able to apply self-initiative to be part of a team. Customer / Vendor oriented person, experienced in customer / vendor relationship. Good problem solving and analytical skills, capable to work in a multicultural environment and meet deadlines.
- Ensuring that appropriate procurement agreements are in place at time of placement of purchase orders - Coordinating related master data (material and vendor master) for assigned purchasing groups - Working closely with supply chain to guarantee a smooth ordering process (creation of purchase orders) - Problem solving and troubleshooting together with operational teams (supply chain, accounts payable, treasury, master data and commodity managers) - Preparing new material setup and coordinating approvals in SAP - Providing support to invoicing processes from the accounts payable team (parked invoices) - Responsible for the root cause investigation of discrepancies in invoices to guarantee timely payments to vendors (blocked invoices) - Communicating with vendors and internal customers to eliminate repetitive problems - Creating logistics routes in SAP for outbound domestic bulk and packed freight, export sea/air freight for all EU plants and STOs upon request - Maintaining carriers rates according to agreements of Logistics Procurement department - SOX compliance reports: performing monthly reports and follow-up for non-compliant items
- Point of contact for internal and external customers regarding Spanish sales orders - Order processing & order handling from order receipt though preparation and delivery of the invoice - Processing requested sales order changes and cancellations - Monitoring daily sales order status - Managing of order discrepancies, credit and debit notes and returns - Customer complaints handling - Ensuring that blocked billing documents are released to accounting - Cooperation with other departments: Business, Supply Chain, Logistics, Credit, Procurement Trading agent: - Point of contact with our vendors - Purchase order confirmation according to information provided by the vendor - Handling requests from the customer to the vendor and from the vendor to the customer - Invoicing of orders (migo)
- Point of contact for external suppliers regarding European transactions on the Spanish, Portuguese, French and Belgian markets - Sales order processing - Data entry and maintenance of sales orders - Taking care of the whole booking and confirmation process of suppliers’ sales orders - Resolving service problems with suppliers during order fullfilment - Supervision of the shipment of all orders - Preparation of all export documents (packing lists, commercial / proforma invoices, declaration of ownership) to China - Maintenance of customer database - Cooperation with Logistics and Accounting teams in all suppliers’ issues - Resolving discrepancies
- Allocation of search files - Transfer of files to other patent examiners within the same directorate / different Joint Cluster / different site - Checking file content - Updating examination files - Paper documentation - Archive maintenance
- Negotiation of prices and delivery dates with suppliers - Order processing - Supervision and problem solving in the completion of orders - Resolving discrepancies between payments and invoices - Coaching and training of the new employees in the purchasing department