Brussels Metropolitan Area
My numerous years of experience have equipped me with a multitude of skills. Throughout my career, I have demonstrated for my employers an exceptional facility for meeting organizational objectives and demands. In addition to my Purchasing, Analysis and Reporting experience, my skills are varied and include an ability to work with numbers as well as a creative and forward looking view of improving the environment I work in. My previous employers have congratulated me on being a pro-active and positive minded colleague. Specialties: COMPUTER LITERACY Windows XP professional, Microsoft Office 2007, Outlook, Access, Word, Excel, PowerPoint, Publisher, OneNote, Windows ‘97, Lotus Notes, Microsoft Project 98 SR1, SureTrack 3.0, Da Vinci, DIBS, Visio Professional & Technical 5.0a and various E-mail systems, NPAP, Cognos Impromptu, Microstrategy web user, Cognos Power play, SAP Front End, Chrystal Reports 9, SRM. LANGUAGES English/French mother tongue, B level knowledge of Dutch and some knowledge of Spanish.
EU Project Administration • Provide support to the project team on financial and administrative management; including timesheets, expenses and other tasks linked to administrative and financial reporting of projects • Work closely with the Director of Projects on projections and ongoing spending Secretariat Administration • In house book-keeping, including invoicing; • Prepare the books for quarterly VAT return and the annual audit; • Work closely with accountants; • HR and payroll, including liaising with suppliers (Partena, Edenred, Mensura, ...) • Keep a well organised filing system (contracts, payments, projects); • Website administration • Actively participate in improving and developing administrative procedures Membership Administration • Membership Administration, including member form, registration procedure and contact database • Manage GDPR enquiries
Assist in the procurement of various goods and services; processes purchase orders, assists agents in tabulating bids and preparing proposals, and provides general office support; communicate with vendors and customers to gather information and solve problems; reviews, prepares, verifies and/or approves financial and business transactions; maintains vendor contracts.
Analyse - Analyse purchase files and procurement lists; - Update minimum stock levels and order quantities according to the general stock supply policy and consumption trends;- Consider logistical and commercial factors; - Suggest new indicators for better stock management; - Propose and update procedures related to his/her post. Monitor - Edit, send and file orders; - Check supplier confirmations (technical specifications, price, expiry dates, packaging, etc); - Make sure that suppliers respect agreed deadlines; - In case of delivery problems, find alternative solutions with the assistance of the pharmacists, technicians and purchasers; - In collaboration with the warehouse operators, ensure that the goods can be accepted ; - Resolve any dispute with the suppliers with the assistance of the technicians, warehouse operators and purchasers or the accounting department according to the nature of the problem; - Follow up the indicators and assess the relevance of products status. Communicate - Keep the planners and desks regularly updated on order progress; - Report to the technicians and purchasers problems regarding price, quality or service encountered with the suppliers; - Communicate to the purchasers any information that could optimise the flow of goods (secondary packaging, batch size, etc.); - Assess logistic aspects of suppliers’ performance.
Support to the Grocery department - in charge of the new European Labeling project. Contact with all suppliers in order to inform, check and follow up on labeling issues. Analysis of supplier product status and implementation of new rules regarding labeling. Daily contact with suppliers in regards to deadline, processes and issues.