Binh Duong, Vietnam
A. Highlights in career part: 11+ years of experience setting up and restructuring HR & Administration departments, including policies, procedures, salary packages, and labor regulations. Improved HR & Admin practices at a 15-year-old company, reducing monthly administrative costs by over 30%. Proven ability to build effective, disciplined, and high-responsibility teams. B. Skills: Language: Vietnamese (mother tongue), English (advanced), Chinese (Mandarin – HSK4), Japanese (N4) Solid knowledge of Vietnam Labor Code, Law on Personal Income Tax – Social – Health – Unemployment Insurance, 11+ years of experience in HR & Administration management in manufacturing enterprises. General knowledge and experience in Logistics, Incoterms and Accounting. Computer literacy (Word, Excel, Power Point, Outlook, Internet) Data analysis; public-speaking and presentation skills; task prioritization skill. Communication and negotiation skill; working in a fast-paced environment; independent and group working; problem-solving and decision-making skill; team-leading, building consensus and coaching skill. C. Hobbies: Swimming, embroidery, flower arrangement
- Restructured and standardized HR & Admin forms, procedures, and policies. - Managed all HR functions, including recruitment, training, compensation & benefits, legal compliance, and administrative services (food, transportation, hygiene, security). - Developed annual HR plans and budgets. - Led CSR audits and coordinated health, safety, and equipment inspections with HSE. - Organized company events and employee engagement activities. - Managed work permits, visas, and resident cards for expats. - Collaborated with the Board on salary reviews and labor cost reports. - Updated the Board on regulatory changes. Achievements: Enhanced HR practices and built a disciplined, high-responsibility HR team with the teamwork mindset.
- Established HR & Admin forms, policies, and procedures in compliance with Vietnam laws and corporate culture. - Led the HR & Admin team in all activities, including recruitment, training, compensation, disciplinary actions, and legal compliance for Vietnam factory. - Managed payroll, and personal income tax, and prepared labor cost and manpower reports for the factory and Group HR. - Implemented corporate policies and practices at the Vietnam factory. - Collaborated with Cadena Payroll software agents and HQ IT to deploy payroll software. - Handled work permits, visas, and temporary resident cards for expats. - Updated the Head of Factory and HR groups on new labor regulations and government rules. - Assisted in setting and reviewing factory KPIs. - Oversaw internal and external CSR and ISO audits. Achievements: Successfully integrated corporate policies and culture into Vietnam factory.
- Assisted the Executive Director with legal document translation and liaised with government offices, contractors, and suppliers during factory setup. - Established HR & Admin forms, procedures, labor regulations, and salary & allowance policies. - Managed recruitment, training, compensation & benefits, labor contracts, and disciplinary actions. - Arranged travel and accommodation for expats, contractors, and visitors. - Oversaw security, cleaning staff, and gardeners. - Updated the Board of Directors on changes to government policies and regulations to ensure compliance. - Supported the company in accounting, shipping, purchasing, and sales tasks. - Organized team-building events and celebrations. Gained Experience: Acquired valuable knowledge in setting up a new enterprise, including HR, customs, and accounting functions.
- Managed recruitment including on-boarding and off-boarding processes, conducted company policy orientation, prepare and followed up labor contracts, calculated salary and made insurance claims. - Oversaw time attendance and meal orders. - Addressed queries on company and government labor regulations, gathering employee feedback for the HR Manager. - Created monthly turnover reports. - Monitored security, cleaning staff, and gardeners. - Assisted the HRM in developing new forms and improving HR processes. - Sourced suppliers for administrative services (catering, gardening, CCTV, etc.) and maintained competitive service contracts. - Arranged travel and accommodation for contractors and visitors. - Prepared payment requests and monthly expense reports, analyzing expenses and allocating them to appropriate cost centers. - Managed office stationery stock control and distribution. - Organized team-building activities and company events. - Completed other tasks assigned by the General Director and HR Manager. Gained Experience: Enhanced administration skills and expanded knowledge of HR functions.
A. Assistant: - Interpreted meetings and translated documents for the General Director. - Coordinated with service agents to maintain company infrastructure (factory, gardening, hygiene, attendance system, CCTV, internet, telephone). - Analyzed laws and regulations to inform the General Director of their implications. - Completed other tasks as assigned by the General Director. B. Purchasing: - Calculated material consumption to create a 1 to 3-month material plan and monitored inventory levels. - Purchased office utilities, production materials, and spare parts from domestic and international suppliers, managing L/C based on payment terms. - Addressed issues with unqualified goods or shortages. Gained Experience: Developed extensive knowledge and skills in export-import, purchasing, negotiation, interpretation, analysis, and problem-solving.