Riverside, California, United States
Set up and maintain 11 office contracts, agreements, and licenses. Organize and manage corporate file systems digital and physical records. Facilitate accounts payable for all offices, reconciled corporate statements, misc budget reports as requested by Controller. Created and maintained multiple office budgets. Set up expense reporting through Concur Solutions, set up and train staff, approve all staff expense reports. Manage obligations to suppliers, customers, and third-party vendors Office management, IT support, equipment liaison, and organize and schedule meetings Set up and maintained reimbursable expense invoicing through QuickBooks. Prepare, send and store invoices. Contact clients and send reminders to ensure timely payments. Identify and address discrepancies. Created show billing process for 11 offices to incorporate all show expenses into one invoice for expedited reimbursement by manufacturers. Create and maintain sales analysis reports. Smart and Final – weekly deals, new item set up, and cost changes for all principals. Created and maintained bill backs and deduction support processes. Trade services utilizing various client portals. Worked closely with manufacturers and sales teams to achieve maximum performance. Completed and submitted new item forms, product development forms, promotion forms, cost change forms, sample request forms, and new vendor forms Generate sales reports for top accounts for all clients Many other achievements over the years.
Sales Support to Bakery, Foodservice, and Retail divisions. Direct communication to all principals and distributors. Completed and submitted new item forms, product development forms, promotion forms cost change forms, sample request forms, and new vendor forms. Compiled and reconciled extensive sales analysis and comparison reports utilizing Gen- Web and excel. Created professional presentations, point of sale, code sheets, and stocking guides for all divisions utilizing PowerPoint, word, and excel. Created and maintained all databases for principals and customers. Research and process credit requests, deductions, and check requests. Created and implemented (Foodservice division) contract renewal tracking system. Utilizing Synectics created and maintained Sorrento promotions, deductions, and check requests accurately and on time. Input and maintain Platinum web orders and Kmart new item set up utilizing IMA.
Sales Support to the Director of Perishables and Grocery divisions Compiled sales and inventory reports using AS400. Compiled and reconciled extensive spreadsheets. Maintained calendars, managed schedules, planned company meetings, and activities. Investigating, evaluating, and resolving problems as they arose. Worked closely with principals and brokers to achieve maximum market exposure.
Provide Executive Assistant support to 4 Executive personnel and 3 Managers. Successful streamlining office processes to increase efficiency and improve service. Maintained official Company records, financial documents, and employee files. Process payroll, benefits administration, and policy development and implementation. Process 401(k) deposits, withdrawals, and loan document processing. Billing, inventory control, accounts payable, and receivable. Coordinate, train, and oversee administrative resources and workflow. Research, type and collate tax returns in accordance with state and federal guidelines. Composed correspondence, proposals, and engagement letters. Compiled and reconciled expense reports, ensuring proper approvals. Investigating, evaluating, and resolving problems as they arose. Maintained calendars, managed schedules, planned company meetings, and activities. IT support, and website maintenance. Front line support for all personnel. Utilizing primarily VPM, ProSystem FX, Mas 90 and IT support and web maint Purchasing and maintaining supply levels. Cut expenses by 20%.