Greater Seattle Area
• Manage and verify global savings and cost avoidance monthly • Ensure global AR/AP are maintained within company policy. Ensure no invoices reach 90-120+ aging • Work closely with Account Management and Network Solutions Team to manage the Living Model Self Audit Program to identify, analyze, and correct inaccurate invoicing procedures • Review data and publish reports regarding all aspects of Google’s invoicing and freight payment accuracy • Work closely with the Freight Payment Company to ensure timely resolution and payment of inaccurate invoices. • Proactively attend multiple weekly meetings related to tariff management, invoicing, and freight payment. • Actively manage global invoicing SOPs for all business units, divisions, and subsidiaries. Ensure SOPs are frequently updated and uploaded to the GAM suite, and train branches when necessary. Assist in the development and implementation of internal processes and best practices.
• Process check and ACH payments for ocean carriers, co-loaders, and other miscellaneous vendors. • Review vendor statements; reconcile and resolve outstanding issues and debit balances timely • Review aging reports and research outstanding checks • Work with internal staff to clear interbranch invoices • Build strong external business relationships by ensuring timely payments • Prepare journal entries and resolve reconciling items • Prepare GL account reconciliations for company credit cards activities and journal entries • Communicate with vendors and resolving payable issues • Assist customs brokerage and ocean import, air import, transcon team’s questions related to AP’s processes. •Support accounting group with various duties as assigned • Respond to internal and external audit requests
• Apply checks receipts and wire payments to customer invoices. Reconcile variances between the amount received and amounts outstanding. • Timely review of credits addressed weekly as the accounts are being reviewed for collections. Process credits and issue refund checks to clients throughout the month • Provide up to date detailed collection notes listing actions on every invoice in the ARCM system (Accounts Receivable Collection Management), while focusing on past due invoices • Analyze data and customer trends to help support collections process improvement. • Proactively identify problem accounts or disputed invoices and follow up queries via email/telephone to effectively resolve issues through building key relationships with Customers and Internal Staff. • Prepare monthly aging statements. • Apply checks receipts and wire payments to customer invoices or customer accounts. Reconcile variances between the amounts received and amounts outstanding.