Chennai, Tamil Nadu, India
A passionate Administration & Facilities Management professional over 12+ years of enriching expertise in Office Administration, Facility Management, Workplace Management, Vendor Management, New Office Facility / Projects, Security Management, Admin & IT Procurement, Visa Processing, International and Domestic Travel and Transport Management, Employee Transportation, Infrastructure Maintenance, Electrical & HVAC Management, Event Management, Admin Budgeting, Admin and Facility Asset Management, Housekeeping Operations, Property Management, Fire and Safety Management, CCTV Management, Access Controller Management, Petty Cash Management, Training & Development and Team Management. Familiar with the requirements to ensure delivery excellence in the team and improve employee satisfaction in admin operations. Assisting delivery teams in managing clients and facilities services and providing solutions for expansion planning as well.
Independent administrative officer to plan and coordinate administrative procedures and systems and devise ways to streamline process. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Overseeing all administrative tasks in the office including maintenance of premises, coordination, transport facilities, procurement, formulation of contracts etc. Supervising Employee Amenities viz., Transport arrangements, Travel Desk bookings, Hiring of Vehicles, Communication etc., Responsible for In-House pantry to facilitate food for employees, and guests. Assisting Help Desk Support to help employees in relocation, Asset Management, Front Office Management and entire facility management. Flats and guest houses- identification, negotiation and agreement finalization and maintenance. Supporting dealing with various admin, activities like Housekeeping & Landscaping. Maintaining stock of Admin consumables, Stationeries, Paper RIMs, Printing Cartridges etc in Admin Store. Negotiating with various sources for office purchase, hotel booking and ticket bookings. Supervising office assistants, housekeeping supervisors, and maintain their attendance. Responsible for necessary arrangements for office functions, get-togethers, Event management and employee welfare, etc. Responsible to provide employee T-shirts, ID cards, and Business Cards etc. Adhoc arrangements from time to time (Events, Emergency, Condolence, Festivals, etc.) General repair maintenance of office furniture and equipment - Repair & Maintenance of Civil, Plumbing and Carpeting work, Scrap management. Verification of vendor Bills, other purchase bills, auditing of invoices Printing, Stock, Consumption, Maintaining the records of the coupons and procurement & ensure that admin related bills are paid on time. Responsible for annual budget planning for Admin Team.
Independent administrative officer to plan and coordinate administrative procedures and systems and devise ways to streamline process.
Taking care of vendor management for the organization. Coordinating with the dealers, Suppliers and vendors. Facility management and general administration. Taking care of employees Travel ticket and their accommodation bookings. Event management. Taking care of employee entry and exit formalities. Responsible for issuing parking passes and maintaining the record. Maintaining Asset record and other office inventory. Setup grievance cell to address issues related to administration.
Security admin for access control system and resolving all access issues in the organization. Processing employee’s entry and exit formalities. Responsible for canteen, pantry and coffee vending machine complaints. Taking care of employee business card request. Responsible for maintaining the records of office inventory. Coordinating with Suppliers and vendors. Planning and organizing the events and other activities in organization. Responsible for checking the office assets are in good condition.