Abu Dhabi Emirate, United Arab Emirates
Strategic and detail-oriented Executive Secretary with 7+ years of experience supporting C-suite executives in high-growth, multinational environments. I specialize in managing executive operations, confidential communications, and cross-functional coordination to ensure leadership efficiency and organizational success. At Lulu Group International, I had the privilege of playing a key role in significant corporate milestones, including ADQ’s Private Equity Investment in 2020 and the company’s Initial Public Offering (IPO) in 2024. My responsibilities spanned high-level coordination between internal teams and external stakeholders, overseeing documentation, ensuring compliance, managing investor communications, and supporting end-to-end logistical planning for both complex transactions. I bring expertise in HR administration, travel and event planning, visa processing, and document management, along with strong proficiency in SAP, ERP systems, and the Microsoft Office Suite. Recognized for my discretion, precision, and proactive approach, I thrive in demanding, fast-paced environments that require confidentiality and operational excellence.
• Efficiently manage the CEO’s calendar, appointments, and daily agenda, ensuring seamless scheduling and optimal time allocation for business and personal priorities. • Monitor and manage the CEO’s emails and phone calls, prioritizing, filtering, and responding as appropriate to ensure timely correspondence. • Draft, proofread, and manage executive-level correspondence, presentations, reports, and communications with accuracy, professionalism, and confidentiality. • Liaise proactively with internal departments, board members, and external stakeholders to ensure clear communication and timely execution of strategic initiatives. • Prepare for and support high-level meetings, including agenda development, detailed minute-taking, and rigorous follow-up on action items. • Organize complex domestic and international travel, including flight and hotel bookings, ground transportation, and visa applications and renewals. • Oversee and manage property-related tasks, vendor relationships, and legal or leasing documentation. • Track key deliverables, renewal dates, documents, and responsibilities to ensure proactive management of CEO obligations. • Provide comprehensive personal assistance, managing confidential matters, personal errands, official and personal vehicle coordination, and lifestyle needs with utmost discretion. • Plan and coordinate internal and external events, executive off-sites, and high-profile engagements on behalf of the CEO Key Achievements: • Led confidential liaison efforts during the ADQ Mergers & Acquisitions process (2020), coordinating with the CEO, legal counsel, auditors, and ADQ representatives. • Supported the Lulu Group Initial Public Offering (IPO) (2024) by coordinating investor communications, documentation, roadshow logistics, travel arrangements, and overall meeting coordination.
*End to End Recruitment *Conduct Exit interview to reduce the attrition rate. * Submits employee data reports by assembling, preparing, and analyzing data. * Maintains employee information by entering and updating employment and status-change data in SAP - ERP Module. *Setting up the salary accounts for the staff in all over UAE. *Having conversations with directly hired candidates for confirming their availability and make negotiation on their salary. * Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies. * Maintains employee confidence and protects operations by keeping human resource information confidential. * Maintaining the records including attendance,absence, etc. and preparing MIS by coordinating with the regional HR team of different regions. * Placement co-ordination. *Coordinating with the Insurance department for insurance cards for staff and family. *Taking follow ups from the personnel consultancies which we have tie ups inn different countries like India, Sri Lanka, Nepal, Philippines & Egypt *Coordinating with the PR department for the visa follow ups of the new staff as well as the already existing staff.