Leeds, England, United Kingdom
Experienced Personal Assistant. Public Relations professional graduated from the University of Lincoln with property and facilities background.
Supporting the Clinical Directors, includeing Finance, HR and PA duties as follows; HR; •Recruitment - online advertising (updating Indeed and NHS recruitment sites). • Arrange interviews and assist with induction processes for staff, as required. • Responsible for monthly payroll, and HMRC reporting. • Produce and maintain HR records including reporting for holiday and sick leave, producing HR-business reports for review at Directorship level. ROTAS MANAGEMENT: • Support the staff rota co-ordinator in managing schedules/rotas and planning of service delivery (including co-ordinating with others to allocate/secure clinical rooms), assisting the process for bank holiday cover. • Mapping the schedules for student placements/ rotational workers (Paramedics). FINANCE • Financial responsibilities, managing the sales ledger and purchase ledger on Iris Financial software. • Produce monthly financial results, and report at meetings. • Deal with complex financial streams and reporting structures to tight deadlines. • PERSONAL ASSISTANT- MEETING MANAGEMENT • Responsible for co-ordinating Committee and Director level meetings. Produce minutes, reporting and completing NHS objectives and action items. Invite guest speakers. • Book online meetings, sending calendar invites or placeholders. • Assisting other multi-disciplinary teams meeting within the PA capacity, producing minutes as required. • Data reporting, review and produce reports excel/ charts/power point/data review. PROJECT / CLINICAL AND ESTATES STRATEGY PLANNING; • Support leadership in providing project support. • Follow clinical conversations and assist Professionals. • Prepare staff memos and key messages. • Work with stakeholders/ partners and local health authorities. • Assist leadership MDTs in achieving wider NHS goals. • Develop arrangements in scope of new clinical or professional programmes, as introduced by NHS national level. • Assist in delivering comprehensive business models.
"Ocorian has over 1,250 professionals globally, serving over 8,000 clients across the corporate service, fund administration and private client sector." Here at Ocorian we are dedicated to "Promoting and protecting investments worldwide, providing the support businesses need." PERSONAL ASSISTANT • Co-ordinate the the business calendar for internal board meetings for the Executives Senior Directors and Chair. • Organisation of the Board and Committee meetings. • Board meeting preparations pre, live and post meetings. • Responsibility for writing of minutes for all aforesaid meetings, provide and update follow up actions.
Teaching and Nursery Assistant for 2.5 years.
Temporary HR admin roles for 3 months to explore the field and accommodate home priorities.