Budapest, Budapest, Hungary
- Office Management: overseeing office facilities and supplies, managing vendor relationships and procurement processes for office needs, coordination with IT and other departments for equipment and tools procurement, handling incoming/outgoing deliveries and welcoming & guiding visitors, planning and execution of vendor/facility upgrades and changes to optimize employee happiness and cost - Event Organization: plan and execute internal and external company events, including team-building activities, workshops, and corporate gatherings, coordinate logistics, managing branded & representative gifts and materials - People & Culture Support: assisting in onboarding new hires, assisting in employee benefit administration, support employee engagement initiatives in collaboration with the P&C Team - Process Optimization: mapping workflows and optimizing processes to improve efficiency, managing ad-hoc requests and priorities,. improving internal booking systems, streamlining the procurement process by consolidating preferred vendors - Operational Support: document and communicate procedures to relevant stakeholders, publishing process updates on our internal channels, collaboration on cross-functional projects, particularly those involving expansion into new markets (e.g., Germany and the US), maintaining key documentation and track metrics related to operations and recruitment
"Not all ventures end in a climax." - A wise friend of mine used to say. Gaia Foods used to be a hummus manufacturing company in Budapest, currently not operating - so we are onto the next idea.
- assisting Project Leaders, Principals and their case teams with administrative tasks, such as calendar management, organizing meetings, liaising with partner companies - booking business travel, accomodation and transportation, providing support for visa application - timesheet and vacation tracking, expense management
- responsible for managing the relationship and negotiations with our travel vendors such as travel agencies, airlines, hotels, and car rental agencies - providing continuous travel education for managers, travelers and travel administrators to help them remain in compliance with the firm's travel and expense policies - booking travel services for business trips, relocations or short-term assignments and managing the related expenses in Concur, working close with the company's travel agency - managing corporate credit cards and related accounts
- providing administration in financial and legal processes, - maintaining diaries and arranging appointments and meetings, logging and processing bills and expenses, booking business travel, - managing reception, meeting and greeting clients, dealing with correspondence and phone calls, taking care of deliveries, - maintaining stocks of general office supplies and service contracts, - coordinating recruitment interviews and new hires' onboarding processes, - health & safety and security management, office maintenance