Bengaluru, Karnataka, India
Handling complete front office, Greet clients, explain the visitor policy, and maintain visitor In & Out records, Answer the phone, take messages, and redirect calls to appropriate offices, Organize and maintain files and records, update when necessary, Corresponds with internal and external units to carry out job tasks, Make travel arrangements like flight tickets, car and hotel accommodation, Update office policies and ensure compliance with them, Solve problem associated with vendors regarding shipments, billing and statements, Order office stationery and supplies, maintain service contracts on office equipment, Distribute incoming and outgoing letters, couriers and packages, maintain in and out register, Handling board meeting and its arrangements, Conduct annual Health check up & plans etc. thus mediate in maintaining healthy life of the employees, Supervise Housekeeping staff and delegate responsibilities, Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Working for APJ Physical Claims team under Sub-Region India, Issuing Credit notes to Channel Partner (Vendors) on daily basis via SAP 7.5 & S4 Hana, Initiating the Sales Returns, Dead on arrival & Damage, missing wrong shipment issues from customers & solving them with Refund or Replacement resolution, Solving Customers /Vendors queries via Microsoft Dynamics 365 tool (3W), Solving Customers /Vendors queries on Invoice correction issues, Initiating Reports on daily basis for warehouse Management & closely working to solve their issues, Working beyond with Factory Team, Customer Support Team & Logistics Team to close the claims with specified Turn-around Time.
Maintaining records of inward and outward material, Stock Verification, Issuing Purchase Orders, Preparing invoices and follow up the same, Payment recovery follow up with customers, Preparing monthly purchase and sales report in excel, Negotiate pricing contracts with sub-contractors and suppliers, Maintaining relations with sub-contractors and suppliers, Maintaining sub-contractor and supplier information on company management systems, Handling all Purchase related processes, like raising Purchase request, Purchase order, and other documentation, Order and Vendor management, receipt and verification of material, issue/transfer of material, Driving cost reduction activities and maintaining purchase related documentation, Coordinating with the Vendors to provide raw materials on timely basis, Expertise in developing local vendors, reducing the cost of procurement of material, Maintaining payment mode & Pick up goods as per schedule with our vendors.
Handling Printing and Stationeries, Issuing Appointment Letter and maintaining personnel records of employee, Correspondence, Labeling and Maintaining Keys of individual flats, Handling the building maintenance records of the apartment, Issuing Work Order and maintaining records of individual Contractors, Preparing Weekly Payment Statements