United Arab Emirates
• Experienced Personal Assistant, Secretary, Administrative Assistant, Receptionist / Front Desk, Document Controller, Customer Service; • Experience and confidence in dealing with senior management; • Familiar with Projects, Construction and Business Management; • Experienced in site operations and administrative control; • Excellent communication and presentation skills; • Ability to work under pressure, meet deadlines and multiple task effectively; • Excellent working knowledge of MS Office (Excel, Word, Power Point), PRIMAVERA, ACONEX; • Hard working, loyal, detail oriented, motivated and conscientious; • Fluent in Tagalog, English, and Japanese.
➢ PA to Regional Manager and administrative assistant to Area Manager; ➢ Secretarial and administrative responsibility for Abu Dhabi office operations; ➢ Administrate office start up and business registration; ➢ Document Control function; ➢ Financial systems implementation and control; ➢ Liaison with international offices; ➢ Preparation of reports and general correspondence; ➢ Preparation of Project Proposals and timely submission; ➢ Coordination with PRO for employees’ visa processing; ➢ Initiating administrative systems and controls on various sites; ➢ Assistance to sites regarding administrative procedures; ➢ Human Resources function ➢ Interaction with corporate head office for regional business operations.
➢ Handle workload of the Project Director and Project Managers; ➢ Handle incoming and outgoing correspondence, faxes and e-mails; ➢ Responsible for all incoming and outgoing documents; ➢ Receive, check and distribute documents via ‘Primavera’ document management system; ➢ Responsible for filing and archiving internal and external documents; ➢ Arrange and co-ordinate Project Coordination Meetings; ➢ Prepare meeting minutes; ➢ Preparation of Engineer’s Technical Submittals, Material Submittals, Documents and Drawing Submittals; ➢ Preparation and submission of daily, weekly and monthly reports to consultants;
➢ Prepare business correspondence; ➢ Receive incoming and outgoing correspondence and e-mails; ➢ Verify and secure outgoing documents; ➢ Organize and prepares minutes of meetings; ➢ General office administration and ordering of supplies; ➢ Coordinate business appointments with external parties.
➢ General Front Desk / Receptionist duties; ➢ Guest liaison to resolve guest problems quickly, efficiently and courteously; ➢ Manage arrivals, departures and reservations; ➢ Review and complete credit limit reports; ➢ Escort guests and conduct guided tours of the Hotel and facilities; ➢ Maintain guest records; ➢ Dealing with customer enquiries and complaints and providing high standard of customer service; ➢ Back office duties for inquiries, bookings and reservations.
➢ Manage new hire of personnel; ➢ Establish employment contracts; ➢ Prepare correspondence; ➢ Review changes in Employment Laws; ➢ Verify and secure outgoing documents; ➢ Organize and prepares minutes of meetings; ➢ General office administration and ordering of supplies; ➢ Coordinate business appointments with external parties.