Basel, Basel, Switzerland
Experienced Executive Assistant with over 10 years of C-suite support in a global corporate environment. Proven ability to navigate complex structures, drive operational efficiency, and anticipate executive needs. Skilled in prioritization, stakeholder management, and leadership meeting orchestration. Recognized for discretion, problem-solving, and a service-oriented mindset. Trusted to represent executives, drive alignment, and maintain momentum in fast-changing environments.
- Manage and prioritize the CFO’s agenda, ensuring decision-ready input and efficient use of leadership time. - Act as key point of contact for internal and external stakeholders; ensure structured information flow. - Improve administrative processes and turnaround times; implement more efficient workflows across the financial leadership team. - Deputize for multiple C-suite Executive Assistants to ensure seamless continuity of executive support.
- Enabled executive decision-making by prioritizing strategic topics, structuring agendas, and aligning communication with senior leaders, including interactions with the CEO Office and Board Office. - Led leadership meetings and offsites end-to-end (agenda shaping, briefing materials, outcomes tracking). - Deputized for the Assistant to the President Operations / ECN Member, ensuring seamless continuity of executive office operations. - Ensured business continuity during crises (COVID-19, geopolitical events), coordinating leadership response and workflows.
- Managed complex executive scheduling, travel, and high-priority engagements. - Acted as Deputy EA to the CFO (~20%), supporting senior financial leadership. - Prepared executive communications, reports, and presentations for decision making.
- Coordinated project schedules, reports, and deliverables to ensure on-time execution. - Built productive relationships with internal and external stakeholders.
- Improved customer satisfaction scores by managing dining experiences and resolving customer complaints. - Monitored and managed inventory levels, including ordering supplies, tracking stock, and minimizing waste.
- Take care for youths and supporting discriminated youths in their education (e.g. school home-work support). - Responding to crisis, emergencies or incidents within the center promptly and effectively. - Building effective relationships and collaborating with social workers to coordinate services and support for youth offenders.
- Assisting with the preparations, editing and formatting of business documents such as reports, presentations and proposals. - Assisting in data collection, analysis and reporting on key performance indicators (KPI) and business metrics.
A dual vocational training programme recognised by the Industrie- und Handelskammer (IHK) (Chamber of Industry & Commerce) that equips professionals to manage commercial, production- and service-oriented business functions in industrial companies. Topics include business processes, procurement, sales, personnel, finance, controlling and operational monitoring.