Dubai, Dubai, United Arab Emirates
Highly experienced Executive Assistant and Administrative Professional with a strong track record of supporting C-suite and senior leadership across global organizations. Most recently, supporting 2 Partners at Heidrick & Struggles, managing complex calendars, stakeholder coordination, and high-level business operations across regions. Known for being proactive, detail-oriented, and highly dependable, with the ability to anticipate executive needs, streamline office operations, and maintain confidentiality in fast-paced environments. Brings over 15 years of experience across executive support, office administration, and business coordination, with additional expertise in HR and real estate. Open to opportunities as an Executive Assistant, Personal Assistant, Office Manager, or Administrative Officer within dynamic organizations.
- Supports the Partner in Charge - MENA and also leads the region’s Social Practice and a Principal - Healthcare, and also provides support to the broader Executive Search team, ensuring seamless execution of the search process through high-level administrative and project support. - Client & Candidate Support: Prepares and manages key documents, schedules interviews, arranges travel, and facilitates smooth communications, maintaining professionalism throughout. - Operational Efficiency: Drafts contracts (e.g., Engagement Letter, MSAs, SOWs), handles vendor registration, and ensures document accuracy and timely approvals. - Financial Administration: Manages expenses, reconciles invoices and receivables, and coordinates with finance teams to maintain accurate records. - Data & Systems Management: Maintains the integrity of the firm's database, ensures proper engagement coding, and supports research and data entry activities. - Compliance & Confidentiality: Upholds strict confidentiality and supports background checks, degree verifications, and internal compliance procedures. - Team Collaboration: Provides backup support to colleagues, contributes to a collaborative office environment, and engages in ongoing learning and development.
Professional Development & Bereavement
Executive & Client Support - Managed relationships with C-suite executives and senior candidates, ensuring professionalism and confidentiality. - Coordinated complex scheduling for VIP clients, candidates, and senior executives. Talent Acquisition & Research HR & Compliance Management - Served as an authorized HR signatory and company coordinator at DMCC Freezone Authority. - Managed visa processing, employee onboarding, and company compliance matters. - Led company liquidation processes, licensing renewals, and regulatory submissions. Financial & Vendor Coordination - Supported finance operations, including accounts payable, cash management, and financial reporting. - Handled vendor negotiations, supplier relationships, and procurement processes. - Assisted in audits and financial documentation management Office & Operations Management - Oversaw office relocation, facility management, and administrative functions. - Managed contracts, regulatory filings, and inventory control. - Led initiatives to optimize office efficiency and reduce operational costs. Travel & Event Planning Training & Development - Conducted training for new hires, executive assistants, and colleagues on company policies and tools. Calendar Management - Meeting Coordination—Plans, schedules, and organizes meetings with clear agendas and stakeholder alignment. - Cross-Time Zone Management – Coordinates international meetings, ensuring seamless collaboration across regions. - Automation & Productivity Tools – Utilizes Outlook, Google Calendar, and other tools for streamlined scheduling. - Buffer Time & Flexibility Database Management, Data Entry, Document & Presentation Preparation - Created high-impact reports, business proposals, and client presentations. - Drafted job descriptions, official communications, and executive search documentation. - Accurately entered and maintained high-volume C-level candidate data in File Finder.
- Monitored the daily latest gold and currency market news from Bloomberg, Marketwatch and MG Group newsletters . - Solicited investors through cold calling and emailing and through networks. - Presented the business to clients and investors and attended client meetings for business development. - Carried out online trading of gold via platforms & monitored gold market conditions while doing the trading if bullish or bearish. - Analyzed and decided on the buying and selling of gold while trading and conducted regular morning briefings with updates on the gold and currency market trends