Miami, Florida, United States
Detail-oriented Office and Executive Operations professional with over 10 years of experience supporting senior leadership and managing day-to-day office operations within fast-paced, high-standard environments. Highly trusted for discretion, confidentiality, and operational precision, with demonstrated expertise in office management, executive support, vendor coordination, invoice processing, training logistics, inventory management, and cross-functional collaboration. Brings a hospitality-driven mindset and luxury-level attention to detail aligned with Hermès’ culture of excellence, craftsmanship, and organizational integrity.
•Oversee daily office operations, ensuring a professional, organized, and brand-aligned workspace that supports internal teams and visiting clients. •Serve as primary point of contact for office needs, coordinating with IT consultants, building management, and service vendors to maintain operational continuity. •Manage incoming and outgoing correspondence, including calls, emails, mail, packages, and deliveries, ensuring timely routing and follow-up. •Maintain office supplies and inventory levels, coordinating orders and replenishment to support daily operations. •Support virtual and in-person proceedings by coordinating technology setup, troubleshooting, and room readiness. •Collaborate cross-functionally with internal teams to streamline workflows and improve operational efficiency.
•Oversaw daily operations and scheduling for executive leadership, managing calendars, meetings, and travel coordination. •Maintained systems to track deadlines, projects, and follow-up items to ensure operational efficiency. •Managed communications, correspondence, and coordination with internal teams and external partners. •Maintained organized inventories and databases for materials, vendors, and service providers. •Supported executive needs with a high level of discretion, confidentiality, and attention to detail.
•Supported production leadership through administrative coordination, scheduling, and logistics management across multiple projects. •Managed inventory of materials, props, and assets, maintaining accurate tracking, organization, and reporting. •Coordinated vendors, negotiated services, and monitored timelines to ensure on-time and on-budget execution. •Maintained detailed records, inventory logs, and operational documentation to support project accountability. •Adapted quickly in fast-paced environments, resolving issues in real time while maintaining quality and discretion.
•Provided comprehensive administrative and operational support to senior leadership, ensuring smooth daily office operations. •Managed executive calendars, scheduling meetings, appointments, and internal coordination across departments. •Processed administrative invoices, insurance documentation, and expense-related items in coordination with finance and external vendors. •Supported recruitment, onboarding, and offboarding processes, including interview coordination, documentation, and workspace preparation. •Coordinated internal training and compliance initiatives, maintaining attendance records and administrative tracking. •Prepared reports, presentations, and documentation using Microsoft Word, Excel, and PowerPoint.
•Managed day-to-day office and operational needs across multiple locations, supporting executive leadership with high discretion. •Oversaw invoice processing, bill payments, expense reporting, and financial record-keeping in coordination with vendors and advisors. •Coordinated complex travel logistics, agendas, and itineraries for executive leadership and teams. •Managed inventory of office supplies, materials, and assets, ensuring appropriate stock levels and timely replenishment. •Supported recruitment, onboarding, and scheduling of staff, ensuring compliance with documentation and operational standards. •Organized meetings, events, and gatherings, overseeing logistics, vendor coordination, and on-site execution.