Blountville, Tennessee, United States
Experienced Office/Firm Administrator with a demonstrated history of working in the executive office industry. Skilled in Microsoft Office Suite, Calendar Management, Document Management, Legal Document Preparation, Administration, and Legal Writing. Strong administrative professional with a Bachelor of Science (B.S.) focused in Paralegal Studies from Madonna University. Adaptable to fully remote or in office settings.
Assisting AE's in Sales Department with Daily office functions and secure web transfer of contracts and proposals. AP Department functions relating to day to day vendor relationship management, vendor invoice approvals, GL Coding and processing. AP Department functions with internal accounting controls and policies, including but not limited to, revenue recognition, cash control, credit and collections. Daily/Weekly cash deposit management and reporting, using company check scanner and web-based reporting tools. Daily and monthly credit card processing and reporting. AP Department functions with end of month items including co-op and invoicing. Maintenance of the EEO program and Political & FCC related reports. Handles ALL daily distribution of prizes to listeners and record keeping related to prizes for year end reporting. Assist Engineer & IT Department with any market & office needs, including AM/FM Tower Sites & FEMA Buildings onsite. Coordinating and executing monthly team luncheons and/or team building functions, including BMS Race Suite. Other duties as deemed necessary by corporate or local market management.
Handle daily A/P and A/R processes; manage vendor/supplier relations; and oversee the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions. Handles all company deposits and check writing. Extensive HR affairs, including employee recruitment and retention, staff training and development, benefits, compensation, HR records management and retention, HR policies development and legal compliance. Process new hires and rehires of employees, including but not limited to: paperwork, drug screen, background checks, driver insurability, I-9 Verification, tax information, and direct deposit paperwork. Collecting, processing, and maintaining employee payroll records. Process child support orders, levies, garnishments, verification of earnings and voluntary deductions. Process billing for 401K and group health insurance.
Manage the bid preparation and formal written proposal process in its entirety. Reviewing projects for bid. Open new bid folders in our estimating data base. Generate requests for quotations (RFQs) to vendors and subcontractors. Preparation of proposal documents and development of written proposals and correspondence. Electronically maintain records of all working documents and data to back up estimates and proposals. Assist, organize, prioritize and disseminate any documentation or information needed by construction personnel to complete the construction/installation of the estimated work, including printing all blueprints. Assist with pricing change orders. Assemble documents for closeout binders. Complete all applications and registration for in-state and out of state mechanical licensing.
Provides administrative support directly to owners of the company. Handles all aspects of client database management, including instructing and training office employees. MyPay payroll management. Purchasing and vendor management. Engagement letter management. Document management, including the scanning and OCR process of client tax documents. Bookkeeping skills including all accounting duties, A/P and A/R, bank reconciliations, subsidiary ledger to general ledger for 3 businesses, post daily and monthly transactions, record daily bank deposits and handles all aspects of invoicing and client payment applications.